Manager-Quantity Surveying & Billing

Job Responsibilities:

Project Analysis:

· Review specifications of construction materials and services for civil, MEP, facade, landscaping and interior works, ensuring quality and compliance with project standards

· Identify materials, labour, and time requirements for projects

Cost Estimation and Budgeting:

· Prepare detailed and accurate cost estimates for projects including materials, services, equipment, and labour

· Prepare estimation reports for management review and decision-making

· Develop and manage budgets, ensuring cost efficiency throughout the project lifecycle

· Develop Bill of Quantities (BOQ), ensuring alignment with technical specifications and completeness of item descriptions and analyze risks that could impact project costs Prepare BOQ Tracker and ensure the BOQ is shared with in the target timelines

· Factor in potential variations, provide regular updates on cost variations and suggest cost-saving alternatives

Tendering and Techno-Commercial Evaluation:

· Prepare and issue tender documents, float tenders to pre-qualified contractors and manage the bid process

· Review bids, prepare comparisons and lead technical and commercial negotiations to secure the best value

· Negotiate and finalize purchase orders, work orders / contracts with contractors, suppliers and vendors and ensure compliance with project specifications

· Develop a pool of material suppliers and contractors

Procurement, Contract Administration and Management:

· Draft and release purchase orders, work orders, contracts, purchase orders, resolve any issues during execution

· Handle amendments due to design or site changes and manage claims and escalations as per contract conditions

· Conduct rate analysis for extra items and handle vendor interactions to manage costs

· Drafting of contractual correspondence and maintaining all the correspondence / documents. Preparation of contractual letters, claims, variations on all ongoing issues viz. claim for extension of time, amendments / change orders, non BOQ works, new rates claim, delay damages, extended stay claims etc

· Extension of Time (EOT) - Raising time extension claims in every 6 months or as contract / situation dictates, whichever is earlier. Ensuring that extension of time is submitted with a proper delay analysis

Billing:

· Visit sites periodically to check project progress and work completion as per measurement claims in bills

· Timely certification, review and closure of bills with correct supporting documents

· Ensure adherence to billing related SOPs

· Review payment applications and recommend release of payments of contractors & material suppliers

· Ensure reconciliation of quantities and free issue material (FIM) issued to contractors

Documentation and Reporting:

· Maintain a comprehensive database of estimates, quotes, bills and project records.

· Ensure data entry and release of budget, work orders, contracts, purchase orders and their amendments and correspondence is done thru ERP

· Prepare formats for recording of retention, holds and debits and their timely recovery / release and ensure proper record keeping of the same

· Ensure payment of material and contractor bills are processed thru ERP

Market Research:

· Stay updated on market trends, material and service costs, and labour rates.

Research new technologies and methodologies for cost-effective project execution.

Key Requirements:

• Qualification:

Diploma in Civil Engineering / B.E. (Civil) / B.Tech (Civil)
with 10–12 years of experience in QS, Billing, and Contracts in the real estate/construction industry.

• Technical Expertise:
• Strong knowledge of civil, MEP, facade, interior, and landscape works
• Proficient in cost estimation, BOQ preparation, budgeting, and cost control
• Hands-on experience in tendering, bid evaluations, rate analysis & vendor negotiations
• Proficient in billing, site measurements, and contractor/supplier bill certifications
• Well-versed with contract management, claim handling & documentation
• Skilled in ERP-based documentation and reporting
• Other Skills:
• Strong understanding of market trends, pricing, and cost-saving strategies
• Good analytical, communication & negotiation skills
• Detail-oriented with strong project tracking and documentation abilities

Job Type: Full-time

Pay: ₹40,000.00 - ₹50,000.00 per month

Schedule:

• Day shift

Ability to commute/relocate:

• Panaji, Goa: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Quantity Surveying & Billing: 7 years (Required)

Work Location: In person