Invoice Executive

Job Title:

Location:

Industry:

Department:

Experience Required:

Reporting To:

Job Purpose:

To ensure accurate, timely, and compliant processing of all crew-related invoices, while maintaining effective vendor relationships and supporting smooth financial operations across departments.

Key Responsibilities:

1. Invoice Management & Processing

• Process all crew-related invoices (Manning Agents, Pre-joining, Travel, etc.) with accuracy and within defined timelines.
• Ensure compliance with budget codes, internal controls, and the company’s approval matrix.
• Coordinate approval workflows and forward verified invoices for posting and payment.
• Maintain up-to-date records in the invoice tracking system and ensure proper documentation.

2. Vendor Relationship Management

• Serve as a single point of contact for vendors regarding invoice or payment-related queries.
• Maintain professional communication and resolve issues in collaboration with internal departments.

3. SOA Reconciliation & Reporting

• Reconcile vendor Statements of Account (SOA) and resolve any discrepancies or open items.
• Collaborate with the Treasury team to close pending invoices and provide necessary documents.
• Prepare and deliver accurate MIS reports and support ad-hoc data requests for decision-making.

4. Cross-functional Collaboration

• Liaise with departments such as Treasury, Operations, Accounts Payable, and Vessel Accounts.
• Ensure all crew-related costs are accurately recorded and settled.
• Escalate unresolved issues proactively and work with stakeholders for closure.

Candidate Profile:

• 2–3 years of experience in

  shipping or logistics finance operations

  , preferably in invoice processing or vendor coordination.
• Familiarity with

  ERP systems

  (SAP preferred) and invoice workflow platforms.
• Strong experience in

  vendor account reconciliation

  and MIS reporting.
• Good communication skills and experience in cross-functional collaboration.
• High attention to detail and organizational skills.