Crew Accountant

Job Title:

Department:

Location:

Reporting To:

Experience Required:

Industry:

Job Purpose:

To manage end-to-end accounting for crew-related expenses, including invoice processing, payment coordination, reconciliation, and vendor management, ensuring compliance and financial accuracy across all transactions.

Key Responsibilities:

1. Invoice Management

• Receive, review, and accurately process crew-related invoices (pre-joining, crew changes, etc.).
• Ensure all invoices comply with company policies and relevant regulatory standards.
• Process urgent advance payments, ensuring timely follow-up for necessary documentation.
• Coordinate with Operations, Accounts Payable (AP), and Vessel Accounts (VA) to validate and post invoices promptly.

2. Payment Coordination

• Liaise with Treasury and Compliance teams to ensure timely and accurate release of payments.
• Facilitate and track internal approvals for payment disbursements.
• Monitor the payment cycle and resolve any processing delays.

3. Reconciliation & Vendor Management

• Perform regular reconciliation of vendor Statements of Accounts (SOAs).
• Investigate and resolve any discrepancies in coordination with internal teams and vendors.
• Maintain professional relationships with manning agents and vendors, providing timely resolutions to queries and issues.

Required Qualifications & Skills:

• 3–5 years

  of experience in

  Accounts Payable

  ,

  Crew Accounting

  , or

  Vendor Management

  – preferably in

  maritime, logistics, or travel sectors

  .
• Proficiency with

  ERP systems

  such as

  SAP

  , and experience with

  invoice automation tools

  .
• Exposure to

  vendor reconciliations

  ,

  month-end closing activities

  , and financial reporting.
• Strong interpersonal skills and the ability to collaborate across departments such as

  Operations, Treasury, Compliance

  , and

  Vessel Accounts

  .
• Excellent time management with the ability to handle multiple priorities in a

  deadline-driven environment

  .