Executive Assistant

Company Description

GRACE WORLDWIDE MOVERS PVT LTD is a trusted freight forwarding company renowned for building long-term relationships and lasting friendships across the globe. With a strong foundation in integrity and reliability, we have earned the confidence of our overseas partners by consistently delivering efficient, transparent, and personalized logistics solutions. Our commitment to service excellence and mutual growth has made us more than just a logistics provider—we are a dependable partner in global trade. At GRACE WORLDWIDE MOVERS PVT LTD, trust isn’t just a value; it’s the reason we’ve become a preferred choice for those seeking enduring, collaborative partnerships in the ever-evolving world of international freight forwarding.

Role Description

Executive Assistant

• Executive Support

• Manage calendars, schedule meetings, and coordinate travel arrangements for senior executives.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Organize and prioritize incoming emails, calls, and requests for the executive’s attention.

• Meeting & Event Coordination

• Arrange internal and external meetings, conferences, and video calls across time zones.
• Prepare agendas, take minutes, and follow up on action items.

• Office Management & Coordination

• Act as a liaison between executives and internal/external stakeholders.
• Maintain organized filing systems (digital and physical) and handle confidential documents.
• Support expense reporting, invoicing, and budget tracking as needed.

• Project Assistance

• Support ongoing projects by conducting research, preparing documentation, and tracking deadlines.
• Coordinate with various departments to facilitate cross-functional collaboration.

Key Skills and Competencies:

• Excellent organizational and time-management skills
• Strong written and verbal communication abilities
• Discretion and professionalism in handling confidential information
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Multitasking and problem-solving under pressure
• Attention to detail and proactive thinking
• Travel bookings such as Air tickets/Hotel/Visa

Qualifications:

• Bachelor’s degree in Business Administration, Communications, or a related field (preferred)
• 2–5 years of experience as an executive assistant or in a senior administrative role
• Experience supporting C-level or senior executives
• Familiarity with corporate logistics or international operations is a plus