Executive Assistant

Job Title: Executive Assistant

Location: Gandhinagar, Gujarat

Company: AI Certs

Job Type: Full-Time

Experience Level: 3–5 years preferred

Industry: EdTech / Certification / Artificial Intelligence

https://www.aicerts.io/ Website

About AI Certs:

AI Certs is a leading global certification body dedicated to providing cutting-edge AI, machine learning, and data science certifications. We empower professionals and organizations with the credentials and skills needed to thrive in a rapidly evolving tech landscape.

Role Overview:

We are seeking a proactive and highly organized Executive Assistant to support our leadership team. You will be responsible for managing schedules, coordinating meetings, handling confidential information, and acting as a key liaison between internal and external stakeholders.

Key Responsibilities:

Provide high-level administrative support to the CEO and other senior executives

Manage calendars, schedule appointments, and organize meetings (in-person and virtual)

Draft and review emails, reports, memos, and presentations

Handle sensitive information with the highest degree of confidentiality

Coordinate domestic and international travel arrangements

Support with research, data collection, and project coordination

Liaise with internal departments and external partners on behalf of executives

Maintain efficient documentation and filing systems (physical and digital)

Assist in preparing materials for board meetings, events, or conferences

Track tasks, deadlines, and follow-ups to ensure seamless executive functioning

Qualifications:

Bachelor's degree in Business Administration or related field

3–5 years of proven experience as an Executive Assistant or similar role

Strong command of MS Office (Word, Excel, PowerPoint) and Google Workspace

Excellent communication skills (verbal and written)

Strong organizational and time-management abilities

Ability to work independently and handle multiple priorities in a fast-paced environment

Discretion and professionalism in handling confidential information

Knowledge of tech industry or interest in AI/EdTech is a plus

Why Join Us?

Opportunity to work at the forefront of AI and education innovation

Dynamic, fast-growing team with global reach

Competitive salary and performance-based incentives

Professional development and learning opportunities