Documentation Officer

A little bit about who we are:

At WOTR, we are committed to tackling the key causes of rural poverty by rejuvenating ecosystems and building the community’s resilience to climate change by enhancing water availability, increasing land and agricultural productivity, diversifying livelihoods, empowering women, and strengthening the health and well-being of vulnerable rural communities.

WOTR brings together practitioners, academics, researchers, trainers, and policy makers to work collaboratively in building the resilience of rural communities. Our partners, including donors and government agencies stand resolutely behind us to affect this.

Role: Documentation Officer

Locations:

Position Summary:

WOTR is seeking a dedicated and proactive Documentation Officer to be based at Ahilyanagar, Pune & Odisha. This role is crucial for capturing the on-ground impact of our interventions, ensuring transparent reporting to donors, and facilitating seamless communication between our field teams and the central communications department. The Documentation Officer will be the eyes and ears of our storytelling efforts, transforming field activities and community voices into compelling narratives.

Key Responsibilities:

Project Documentation:

• Systematically document all project activities, processes, and outcomes through written reports, case studies, photographs, and short videos.
• Maintain an organized repository of project data, field visit reports, beneficiary testimonials, and other relevant documentation.
• Ensure all documentation adheres to WOTR's guidelines and standards.

Donor Reporting:

• Prepare and submit regular, high-quality progress and impact reports to donors, ensuring accuracy, timeliness, and adherence to specific donor requirements.
• Work closely with the project team to gather necessary data and validate information for reporting.

Communications Liaison:

• Act as the primary point of contact between the rural project centre and WOTR's central Communications Team.
• Proactively identify compelling stories, human interest angles, and significant project milestones from the field.
• Facilitate field visits for the central Communications Team, donors, and other stakeholders, providing necessary context and support.

Content Generation for Outreach:

• Regularly develop and share engaging content, including narratives, quotes, photos, and short video clips, for WOTR's official blogs and social media channels.
• Craft compelling stories that highlight the impact of WOTR's work on individuals, families, and communities, showcasing best practices and lessons learned.
• Contribute to the development of other communication materials as required (e.g., success stories, newsletters).

Qualifications

Education:

Experience:

Language Skills:

• Excellent written and verbal communication skills in English are essential.
• Proficiency in local language is mandatory, along with the ability to translate effectively between English and the local language.

Technical Skills:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Basic photography and videography skills; ability to capture compelling visual content using a smartphone or basic camera.
• Familiarity with digital content management and social media platforms.

Key Competencies:

• Strong observational and analytical skills with an eye for detail.
• Excellent storytelling and narrative development abilities.
• Ability to work independently and as part of a diverse team in a rural setting.
• High level of empathy and ability to interact respectfully with rural communities.
• Proactive, organized, and capable of managing multiple tasks and deadlines effectively.
• Willingness to travel extensively within the project area.

To Apply: