Business Administration and Management Support

Job Reference #

323480BR

Job Type

Full Time

Your role

• Executive & Team Support:
  

Manage calendars, coordinate meetings (local and global), arrange travel, and support event logistics for senior leaders and their teams.

• Communication & Correspondence:
  

Draft and manage internal and external communications, including emails, memos, and reports. Act as a liaison between leadership and stakeholders, ensuring timely and professional interactions.

• Project & Initiative Coordination:
  

Support planning, tracking, and execution of business initiatives. Assist in preparing materials for reviews, presentations, and stakeholder updates.

• Information & Data Management:
  

Organize and maintain business-critical documents, dashboards, and trackers. Summarize data and insights for leadership consumption.

• Marketing & Stakeholder Engagement:
  

Assist in internal branding, campaign coordination, and stakeholder engagement activities. Leverage marketing skills to enhance visibility of key initiatives.

• Matrix Collaboration:
  

Navigate complex reporting lines and collaborate across departments, regions, and functions. Facilitate alignment and communication among diverse teams.

• Confidentiality & Professionalism:
  

Handle sensitive information with discretion. Uphold the highest standards of integrity and professionalism in all interactions.

Your team

We are seeking a proactive and detail-oriented professional to provide high-level administrative and management support within a dynamic, matrixed organizational structure. This role is ideal for individuals with prior experience in business administration, executive support, or marketing coordination, and who thrive in fast-paced, cross-functional environments.

Your expertise

Qualifications & Skills:

• Bachelor’s degree in Business Administration, Marketing, or related field.
• 3–5 years of experience in administrative, project coordination, or marketing roles.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint).
• Experience working in a matrix organization is highly desirable.
• Ability to work independently and manage competing priorities.
  

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Preferred Attributes:

• Exposure to financial services or global corporate environments.
• Familiarity with Client services, SharePoint, or project management platforms.
• Demonstrated ability to build relationships and influence across levels.
  

About Us

UBS is the world’s largest and the only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors.We have a presence in all major financial centers in more than 50 countries.

Join us

At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than ourselves.We’re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.

Disclaimer / Policy Statements

UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.