Administrative Coordinator

We are seeking a proactive and detail-oriented Administrative Executive to join our Chartered Accountancy firm. The ideal candidate will handle a variety of administrative and coordination tasks to support our team in smooth daily operations. This role involves client communication, billing, HR assistance, and documentation management, playing a crucial part in the firm’s efficiency and client service excellence. Key Responsibilities: 1. Invoicing & Payment Management Generate and send invoices to clients. Follow up for pending payments via email/calls. Maintain records of bills and receipts. 2. Client Communication Serve as the first point of contact for client queries. Coordinate with clients regarding document submissions, appointment scheduling, and reminders. 3. Documentation & Record Keeping Organize and maintain digital and physical filing systems. Ensure proper documentation for compliance and audits. Prepare letters, reports, and basic correspondence. 4. Coordination & Project Support Assist team members in tracking project timelines and deliverables. Follow up internally to ensure timely completion of assignments. Maintain trackers and status reports. 5. Payroll & HR Assistance Assist in preparing monthly payroll data and employee reimbursements. Maintain employee records, attendance, and leave management. Support recruitment activities (posting jobs, scheduling interviews). Required Skills:Good communication skills (written and verbal) Strong organizational and multitasking abilities Proficiency in MS Office (Excel, Word, Outlook) Basic knowledge of accounting and invoicing processes Ability to work in a team-oriented and fast-paced environment Preferred Skills:Experience in a CA firm or professional services firm Knowledge of Tally, Zoho, or any invoicing software Familiarity with compliance and taxation document workflows