Administrative Assistant - India

About Connor Group

Role Overview

Key Responsibilities

• Administrative Support: Coordinate monthly meeting content preparation, scheduling, communication with global teams, document meeting minutes, and track follow-ups on action items.
• Manage office budgets, supplies, and vendor relationships while ensuring cost-effectiveness.
• Maintain accurate records and documentation, ensuring compliance with company policies and legal regulations
• Event Planning: Plan and execute company events, including conferences, seminars, workshops, retreats, and team-building exercises. The company organizes two annual retreats, quarterly regional team get-togethers, and monthly virtual meetings, among other events. Responsibilities include venue selection, vendor coordination, team travel and accommodation, transport logistics, on-site management, expense management and travel documentation.
• Employee Engagement: Collect feedback to enhance recognition initiatives and develop engaging monthly challenges and programs to encourage employee participation and appreciation.
• Onboarding: Organize onboarding sessions, maintain and update materials, implement structured onboarding checklists, and facilitate buddy assignments for smooth integration of new employees.
• Facilitate communication across departments and provide support for leadership in decision-making.
  

Skills & Qualifications

• Strong organizational and event planning skills.
• Problem-solving mindset with a focus on operational efficiency
• Proficiency in English, with excellent communication abilities.
• Proficiency in office management tools and technologies.
• Familiarity with US work culture and flexibility to adapt to time zones.
• 4-6 years of relevant experience.
• Bachelors degree in business administration, Human Resources, or Communication (Master’s degree preferred but optional).
• Certifications/ Experience in HR tools (e.g., Workday), recruitment tools (e.g., Lever), and cross-cultural communication are highly recommended.
  

Working Conditions

• Candidate will be working with and reporting to both India and the US office
• Open office hours. However, need to be available for all the meetings with the US team till Midnight (India time). Experience working in a Global company
• Work from home with occasional travel for meetings and training sessions.
• Full-time position with potential for flexible working hours.
  

Jeff Pickett