Accountant

Position: Executive - Accounts

Reporting to: Cluster Accountant

Qualification and Experience: B. Com or M. Com / Having experience in Accounts Department

Commercial Vehicle / Passenger vehicle industry Preferable / any candidate suitable to JD

1. Bookkeeping and Financial Record Keeping

• Maintain Financial Records: Assist in maintaining accurate and up-to-date records of all financial transactions, including sales, purchases, payments, receipts, and bank statements.
• Journal Entries: Assist with recording daily journal entries for the dealership's accounts, ensuring that transactions are posted correctly in the accounting system.
• Reconcile Accounts: Perform regular reconciliation of various accounts, including bank accounts, credit card statements, and supplier accounts, to ensure that all transactions are properly recorded and discrepancies are resolved.
• Accounts Payable and Receivable: Help manage accounts payable (AP) and accounts receivable (AR) by tracking outstanding invoices, processing payments to suppliers, and following up on overdue customer payments.

2. Invoice Processing and Billing

• Prepare Invoices: Assist in preparing and issuing invoices for vehicle sales, parts sales, and service-related transactions, ensuring that all necessary details (e.g., pricing, taxes, and discounts) are accurate.
• Monitor Payments: Track the status of invoices, ensuring timely payments from customers. Prepare reminders or follow-up notices for overdue payments.
• Vendor Invoices: Process invoices received from suppliers, ensuring that they match purchase orders, and update the accounts payable system accordingly.
• Credit and Debit Notes: Generate and process credit or debit notes for adjustments related to returned items, billing errors, or refunds.

3. Cash and Bank Management

• Cash Flow Monitoring: Assist in monitoring cash flow by ensuring that cash receipts are recorded accurately and deposited into the correct accounts.
• Bank Reconciliations: Help with monthly bank reconciliations, ensuring that all transactions are accounted for and identifying any discrepancies between the bank statements and internal records.
• Petty Cash Management: Maintain and reconcile petty cash balances, ensuring that small expenditures are tracked accurately and reimbursed as necessary.

4. Employee Benefits:

Help in tracking employee benefits, reimbursements, or advances as part of the payroll process.

5. Assist with Financial Reporting

• Monthly Reports: Assist in preparing monthly financial reports, including profit and loss statements, balance sheets, and cash flow statements, to provide an overview of the dealership’s financial health.
• Tax Filings: Assist in preparing documents and reports for tax purposes, including sales tax, VAT, and other applicable taxes.
• Prepare Reconciliation Reports: Assist with preparing reconciliation reports for accounts, including reconciling supplier statements, customer accounts, and interdepartmental transactions.

6. Support the Accounting Team

• Assist with Audits: Provide support to auditors during internal and external audits by preparing requested documents, financial records, and statements.
• Data Entry: Ensure accurate data entry of financial transactions into accounting software, maintaining consistency and correctness in all financial records.
• Record Keeping: Maintain organized filing systems for all financial documents, such as invoices, receipts, contracts, and financial statements, ensuring that records are easily accessible.

7. Credit Control

• Customer Credit Management: Help monitor customer credit accounts and ensure payments are made in accordance with the dealership's credit policies.
• Chasing Payments: Assist in contacting customers with overdue accounts, sending reminders, and following up on unpaid invoices to ensure timely payments.
• Resolve Disputes: Assist in resolving any disputes related to customer billing or payments by working with the sales and service teams.

8. Financial Compliance and Internal Controls

• Compliance Monitoring: Ensure that all financial transactions comply with legal and regulatory requirements, dealership policies, and accounting standards.
• Internal Controls: Assist in the implementation and maintenance of internal control procedures to safeguard the dealership's assets and prevent fraud.

09. Assist with Budgeting and Forecasting

Expense Tracking: Monitor actual expenses against budgeted amounts, identifying any significant discrepancies and reporting them to management.

10. Communication and Liaison

• Vendor Communication: Communicate with suppliers and vendors to clarify any invoicing discrepancies, negotiate payment terms, and manage the accounts payable process.
• Customer Communication: Communicate with customers regarding their account status, provide payment reminders, and handle customer inquiries related to billing or transactions.

11. General Administrative Support

• Administrative Tasks: Provide general administrative support to the accounting department, including handling calls, managing emails, and maintaining organized files.
• Assist Other Departments: Collaborate with other departments, including sales, service, and parts, to gather necessary financial information or resolve issues related to accounts.

Job Types: Full-time, Permanent

Pay: From ₹140,000.00 per month

Benefits:

• Health insurance
• Leave encashment
• Life insurance
• Provident Fund