Office Manager

About HawkVision AI

HawkVision AI is a cutting-edge startup revolutionising workplace safety with real-time computer vision AI solutions. Headquartered in the UK and India, we serve global clients by harnessing the power of artificial intelligence to create safer, smarter industrial environments.

As we scale, we are looking for a smart, organised, and proactive Office Manager / Administrator to manage our Jaipur office and provide day-to-day support for our India and UK-based leadership and business teams.

Office & Admin Manager – Full-Time (On-site, Jaipur)

📍 Location: Jaipur, India

🧑‍💼 Experience: 2–5 years

🕒 Work Type: On-site, Full-time

HawkVision AI

What You’ll Do

• Oversee daily office operations — housekeeping, inventory, supplies, vendor coordination, courier, and maintenance
• Manage office assets (laptops, keys, ID cards), procurement, and local vendor visits
• Coordinate onboarding/offboarding, workspace setup, and basic HR tasks (attendance, leave, employee records)
• Support internal team logistics, travel bookings, meetings, and visitor coordination
• Help organize team events, festivals, and office celebrations
• Coordinate with outsourced payroll/accounting vendors (for reimbursements, expenses, salary inputs, etc.)
• Handle outbound calls/emails to schedule follow-ups or demos with warm sales leads
• Maintain lead trackers and help keep sales calendars updated
• Assist founders or leadership with basic admin, coordination, or scheduling tasks

What We’re Looking For

• 2–5 years of experience in office admin, HR coordination, or operations
• Strong communication skills in English and Hindi (verbal & written)
• Confident making outbound calls and handling email communication
• Hands-on with Google Workspace (Docs, Sheets, Calendar), Excel, and basic digital tools
• Highly organized, dependable, and comfortable working independently
• A positive attitude and willingness to go the extra mile

Why Join Us?

• Be part of a fast-growing AI startup transforming workplace safety
• Work closely with leadership and gain broad exposure across operations, HR, and sales
• Help build a collaborative, professional, and fun office environment from the ground up