Import Officer – Procurement

Job Title: Import Officer – Procurement Department: Procurement Reporting To: Head – Procurement Location: Pune Job Purpose The Import Officer – Procurement is responsible for managing end-to-end procurement-related import activities. This includes coordinating with international suppliers, ensuring timely receipt and accuracy of commercial documentation, supporting cost and duty estimation, and ensuring a smooth transition to the EXIM team for customs clearance and banking procedures. The role is vital to ensuring import readiness and cost optimization while maintaining compliance with regulatory standards. Key Responsibilities Vendor Coordination & Order Execution Plan imports aligned with business demand and supplier lead times. Coordinate execution of confirmed import purchase orders with overseas suppliers. Ensure timely receipt of pre-shipment documents including invoice, packing list, COO, and inspection certificates. Monitor order status, shipment readiness, and ensure alignment with agreed Incoterms. Documentation & HS Classification Review and validate commercial documents for accuracy in product descriptions, Incoterms, and valuations. Finalize HS codes in coordination with the EXIM team to ensure correct duty assessments and eligibility for FTA/CEPA benefits. Identify and resolve document discrepancies prior to shipment dispatch. Incoterms & Freight Optimization Work with suppliers to select optimal Incoterms (FOB, CIF, DDP) to ensure cost-effective logistics. Collaborate with the Logistics Manager to plan shipment routes and select the most efficient transportation modes. Cost & Duty Estimation Support Provide product-level data to the costing team for landed cost calculation. Coordinate with the EXIM department to gather information on applicable duties, incentives (e.g., MEIS), and advance license utilization where relevant. Shipment Handover to EXIM Ensure timely and complete handover of validated shipment documents to the EXIM team. Monitor document submission timelines to avoid customs clearance delays. Import Master Data Management Maintain an accurate database of active international vendors, standard lead times, and commercial terms. Ensure all import procurement documentation is up-to-date and traceable. Required Qualifications Education Bachelor's or Master’s degree in Engineering, Commerce, Supply Chain, or a related discipline. Experience Minimum 5 years of experience in international procurement or import operations, preferably within the manufacturing or engineering industry. Age: 30 to 35 years preferred. Certifications/Knowledge Strong understanding of Incoterms, HS code classification, and customs documentation. Experience with ERP systems is desirable. Skills: vendor coordination,freight optimization,import master data management,hs code classification,cost estimation,order execution,international procurement,erp systems knowledge,duty estimation,manufacturing,import operations,,commercial document validation,incoterms knowledge Working Conditions Based at the Pune Head Office. Full-time role with occasional coordination across time zones due to global vendor interactions. Show more Show less