Executive Assistant

Company: Inditherma Private Limited

Location: Kolkata, West Bengal

Industry: FMCG / Packaged Drinking Water / Trading

Type: Full-Time

Experience: 1–5 Years

Reporting To: Director / Founder

Inditherma Private Limited is a Kolkata-based enterprise engaged in the trading of iron products and has recently ventured into the manufacturing and sales of packaged drinking water under the brand name Trsna. With a production facility in Bankura, West Bengal, we are a young and ambitious company with a vision to build a trusted name in the water and beverage space.

We are seeking a dynamic, smart, and highly organized Executive Assistant (EA) to support the Director in day-to-day operations, coordination, communication, and strategic execution. The EA will play a pivotal role in enabling the leadership to focus on growth by handling administrative, scheduling, business coordination, and follow-up responsibilities.

This is a high-trust role that requires discretion, speed, and a problem-solving mindset.

• Manage and maintain the Director’s daily schedule, calendar, and appointments.
• Organize travel plans, meetings, follow-ups, and external/internal coordination.
• Handle phone calls, emails, and communication on behalf of the Director as needed.
• Draft letters, notes, presentations, and reports when required.

• Act as a liaison between the Director and teams – factory, accounts, sales, and vendors.
• Track project timelines, task completion, and ensure key priorities are progressing.
• Assist in vendor communication, purchase follow-ups, and documentation.
• Coordinate with external agencies – banks, consultants, government offices, etc.

• Maintain digital and physical records for contracts, legal, HR, and financial matters.
• Prepare and organize reports, data sheets, and dashboards for management reviews.
• Help maintain confidentiality of sensitive documents and business strategies.

• Assist in researching new markets, clients, and business opportunities.
• Follow up on leads, client interactions, and communication pipelines.
• Prepare proposals, email drafts, and meeting summaries when needed.

• Bachelor’s degree in Business Administration, Commerce, or any relevant field.
• Minimum 2–5 years of experience as an Executive Assistant / Admin Coordinator.
• Excellent verbal and written communication skills in English and Hindi/Bengali.
• Proficient in MS Office (Excel, Word, PowerPoint) and basic tech-savviness.
• Must be organized, proactive, discreet, and capable of working independently.
• Ability to handle multiple responsibilities in a fast-moving business environment.
• Comfortable working in a startup-style company and supporting senior leadership.

• Experience working in manufacturing or trading setups is a plus.
• High integrity and a no-nonsense attitude toward follow-ups and deadlines.
• Problem-solving mindset with a willingness to take initiative.

• Competitive salary based on experience and capability.
• Opportunity to grow with a fast-moving company in a trusted leadership role.