Executive Assistant

Job Title: Executive Assistant to the Managing Director

Name of the organization: STEM Learning

Experience: Minimum of 5-12 Years experience in relevant field

STEM Learning is seeking a highly organized and proactive Executive Assistant to support our Managing Director. The ideal candidate will possess exceptional communication and organizational skills, along with the ability to thrive in a fast-paced environment

Preference will be given to immediate joiners only

Qualifications & Criteria:

1. Bachelor's degree preferred.
2. Proven experience as an executive assistant or similar role, preferably supporting C-level executives.
3. Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
4. Strong communication skills, both written and verbal.
5. Proficiency in Microsoft Office Suite and other relevant software.
6. Attention to detail and accuracy in all work.
7. Ability to maintain confidentiality and exercise discretion.
8. Adaptability and flexibility in a fast-paced environment.
9. Professionalism and a positive attitude.
10. Problem-solving skills and the ability to handle challenges with grace and composure.

Key Responsibilities

1. Strategy to Execution:

   Assist in translating strategic goals into actionable tasks.

2. Meeting Minutes:

   Write and distribute minutes of meetings (MoM) accurately.

3. Goal Setting:

   Collaborate on annual/Quarter/Monthly goal setting for the Managing Director.

4. Review Calls:

   Schedule and facilitate review calls to track progress on goals.

5. Stakeholder Follow-Up:

   Follow up with internal stakeholders to ensure alignment on tasks and objectives.

6. Goal Execution:

   Support the execution of set goals through diligent tracking and reporting.

7. Sales Dashboard Creation:

   Develop and maintain a sales dashboard to visualize performance metrics.

8. Calendar Management:

   Coordinate and manage the Managing Directors schedule, including meetings, appointments, and travel itineraries.

9. Communication Management:

   Serve as the primary point of contact, managing emails, phone calls, and correspondence.

10. Administrative Support:

    Prepare documents, reports, and presentations for meetings; manage expense reports and invoices.

11. Information Management:

    Organize and maintain files, records, and databases, ensuring accessibility and accuracy.

12. Meeting Coordination:

    Schedule and coordinate meetings, conferences, and events; prepare agendas and take minutes.

13. Travel Arrangements:

    Organize travel logistics, including flights, accommodations, and transportation.

14. Relationship Management:

    Build and maintain positive relationships with internal and external stakeholders.

15. Confidentiality:

    Handle sensitive information discreetly and maintain confidentiality at all times.

16. Problem Solving:

    Proactively address potential issues and manage unexpected challenges.

17. Check-In Management:

    Manage regular check-ins and updates with stakeholders.

18. Presentation Creation:

    Develop PowerPoint presentations for meetings and reports.

19. Social Media Handling:

    Assist in managing the organization’s social media presence as needed.