Executive Assistant

BDO RISE stands for round-the-clock international services for excellence and is dedicated to providing exceptional client service in the global economy to BDO USA

Our professionals leverage consistent best practices to delivery outstanding service and solutions.

BDO RISE serves BDO USA, which utilizes the services of BDO RISE in delivering its final work product to BDO USA’s clients across its Assurance, Tax, Advisory and BDO Digital practices

Job Duties

• Provide high-level administrative support to C-Suite Executives such as research, statistical reports and design of presentations.
• Compile data to assist the senior management in making informed decisions. Prepare reports, presentations, and summaries as required.
• Prepare and reconcile expense reports. Maintain and manage the leader’s calendar, including scheduling and coordinating appointments, meetings, and events. Prioritize and reschedule, ensuring the executive’s time is used efficiently.
• Develop and maintain positive working relationships with internal and external stakeholders crucial to the organization’s success, comfortable contributing to ad hoc projects as needed.
• Assist the senior management in managing and coordinating special projects, initiatives, or events, working closely with other team members and departments.
• Prioritize own time and high-level executive’s time, allowing them to focus on high-priority tasks by handling routine matters and managing interruptions.
• Coordinate international and domestic travel, including air travel, obtaining visas, car services and accommodations.
• Maintain strict confidentiality of sensitive information and exercise discretion in all interactions and communications.
• Develop a broad knowledge and understanding of the company’s operations and objectives.
• Up-to-date with relevant software and tools used in the organization, such as productivity apps, project management systems, and communication platforms.
• Be prepared to handle daily unforeseen tasks and challenges.

Qualifications, Knowledge, Skills, and Abilities

• Minimum of 8+ years of experience as an Executive Assistant or in a similar role supporting top-level management.
• Bachelor’s or Master’s degree or equivalent.
• Proficient in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Time management and meeting deadlines, and efficiently handle multiple tasks and priorities.
• Experience working closely with senior-level officials, internal and external stakeholders.
• Excellent writing skills and the ability to draft emails on behalf of high-level managers intended for senior-level managers.
• Discretion and the ability to handle confidential information with integrity.
• Expertise in managing executive calendars from multiple global time zones.
• Collaborative and interpersonal skills to work effectively with a large variety of personalities.
• Have a positive attitude and the ability to remain calm under pressure.