Executive Assistant

Job Title: Executive Assistant Job Summary: We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will be detail-oriented, possess exceptional communication skills, and have the ability to multitask in a fast-paced environment. The Executive Assistant will play a crucial role in facilitating efficient operations within the executive office and ensuring seamless communication between executives, staff, and external stakeholders. Responsibilities Manage executive calendars, including scheduling meetings, appointments, and travel arrangements. Coordinate and prioritize incoming requests, emails, and phone calls, ensuring timely responses and follow-ups. Prepare and edit correspondence, presentations, reports, and other documents as required. Assist in organizing and facilitating meetings, conferences, and events, including logistics, agenda preparation, and minutes taking. Conduct research and gather information on various topics as directed by executives. Handle confidential and sensitive information with discretion and professionalism. Act as a liaison between executives and internal/external stakeholders, maintaining positive relationships and fostering effective communication. Anticipate needs and proactively provide support to executives to enhance productivity and efficiency. Manage special projects and initiatives as assigned by executives, ensuring timely completion and quality deliverables. Collaborate with other administrative staff to streamline processes and improve office efficiency. Qualifications: Bachelor's degree in Business Administration, Communications, or related field preferred. Proven experience as an Executive Assistant of 6 months – 2 years or similar role, supporting C-suite executives. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines. Strong interpersonal skills and the ability to interact professionally with individuals at all levels. Excellent written and verbal communication skills, with a keen attention to detail. Discretion and confidentiality in handling sensitive information. Ability to adapt to changing priorities and work effectively under pressure. Resourcefulness and problem-solving skills to resolve issues independently. Flexibility to work outside regular business hours as needed. Show more Show less