Executive Assistant

We are Exporters & Manufacturers of Pharmaceutical Packaging Materials, Pharmaceutical Machines, etc. from India. Our Head Office is located in Mumbai.

Responsibilities

To provide secretarial and operational support to the Managing Director.

What You'll Do

• Provide overall administrative and operational support
• Diary and calendar management
• Set up meetings
• Strong accounting knowledge
• Make travel & accommodation arrangements
• Typing, filing, copying, faxing, couriers and data input
• Conference/meeting coordination and minute taking
• Dealing with correspondence
• Assist in the preparation and submission of expense reimbursements
• Assist in the preparation of vendor invoice payments
• Matter opening and conflict checks
• Collating, analyzing, summarizing and reporting on pertinent business data
• Support in presentation production as required
• Function organization and events
• Liaising with the support functions (HR, Finance, Marketing, IT etc) on internal processes and procedures
• Ad-hoc duties as assigned by the Managing Director and Senior Management
• Attending all miscellaneous work assigned by Managing Director.
• Act as a point of contact among executive, employees, clients & other external partners
• Manage information flow in a timely & accurate manner
• Format information for internal and external communication i.e., Memos, Emails etc.

Requirement

• Basic Qualifications
• Convent Education preferred
• Young, Dynamic & Presentable, Smart, Fluency in English communication and listening skills
• Multitasker
• Excellent telephone skills, Professional manner
• Advanced Word, Excel, PowerPoint and Internet skills
• Strong interpersonal skills and ability to communicate at all levels
• Ability to multitask, take initiative, prioritize workload & work under tight deadlines
• Strong time management and organizational skills
• Attention to detail with high accuracy
• Enthusiastic with a positive attitude, Flexible and adaptable
• Helpful and willing to take responsibility
• Excellent command of English, in both written and oral communications.