Creative Studio Admin Executive and Scheduling

Job Description

Creative Studio Admin Executive Manage emails, calendars, and appointments for the Principal Designer Schedule meetings, coordinate logistics, and handle phone calls and correspondence professionally Organize and maintain both digital and physical files Prepare reports, presentations, and documents as required Assist with data entry and database management Use Microsoft Office, Google Workspace, and other software tools efficiently 2. Travel & Logistics Book flights, hotels, and transportation for business and personal needs Create detailed travel itineraries and manage visas, passports, and travel documents Coordinate airport transfers and rental cars 3. Communication & Liaison Act as the point of contact between the Principal Designer and external parties Screen calls, prioritize messages, and handle professional correspondence 4. Studio Operations & Upkeep Oversee the cleanliness, organization, and maintenance of the studio Coordinate repairs and upkeep at both the studio and residence Order studio supplies, groceries, and other materials as needed to ensure the studio is well-stocked Liaise with office staff and other team members for daily operational needs Assist in organizing and decluttering the workspace as needed 5. Personal Errands & Lifestyle Support Coordinate personal errands (e.g., grocery shopping, dry cleaning) Manage household staff (cleaners, chefs, drivers) as needed Organize personal events, such as birthdays and family gatherings 6. Miscellaneous Support Provide reminders for important deadlines and tasks Handle confidential documents securely Key Skills: Strong organizational and time management skills Excellent communication skills, both written and verbal Proficiency in Microsoft Office, Google Workspace, and CRM tools (e.g., Dropbox, Zoom) Ability to adapt quickly and solve problems proactively Strong attention to detail and the ability to multitask effectively Comfortable with managing both personal and studio operations Requirements: 3–4 years of experience in a similar personal assistant or executive support role Excellent written and spoken English Strong organizational skills with a keen attention to detail Proficiency in MS Office, Google Workspace, Dropbox, and Zoom Well-presented, discreet, and professional conduct Experience managing office operations, studio upkeep, and vendor coordination Work Details: Location: Bandra (work from office) Timings: 10:30 AM – 7:30 PM, Monday to Saturday Job Type: Full-time, Permanent Pay: ₹28,000.00 - ₹30,000.00 per month (depending on experience) Supplemental Pay: Yearly bonus About the Studio: Our design studio operates in a fast-paced, creative environment where attention to detail, efficiency, and adaptability are key. We value proactive problem-solvers and individuals who thrive in an ever-changing, dynamic workplace. Join us and contribute to a vibrant and inspiring team! Apply today to join our growing design studio! Job Types: Full-time, Permanent Pay: ₹30,000.00 - ₹35,000.00 per month Supplemental Pay: Yearly bonus Application Question(s): Please confirm if you have read the job description thoroughly and have understood and the key responsibilities are okay with it? The work schedule is from 10:30 AM to 7:30 PM, Monday to Saturday at Bandra (W), Mumbai. Are you comfortable with these working hours? The salary for this position ranges between ₹28,000 and ₹30,000 per month, depending on experience. Are you comfortable with this pay range? Education: Bachelor's (Preferred) Work Location: In person