Billing Specialist

Job Summary:

We are seeking a detail-oriented and bilingual (French/English) Billing & Invoicing Specialist to join our team. The ideal candidate will be responsible for processing and validating payroll information in a transport and logistics setting, ensuring accuracy and adherence to company policies. Familiarity with industry-specific documentation and terms such as BOL, pre/post trip inspections, demurrage, warehouse wait times, and fueling is required. The role demands strong organizational skills, effective communication, and the ability to resolve discrepancies efficiently.

Key Responsibilities:

• Collect, verify, and process driver timesheets and trip-related documents, including BOLs and pre/post trip logs.

• Ensure timely and accurate payroll calculations, incorporating components such as demurrage, waiting time, fueling allowances (DEF fueling, Petro Pass), and warehouse wait times.

• Communicate effectively with the operations team and management in both French and English to ensure seamless payroll coordination.

• Utilize MS Excel to organize, review, and maintain payroll data. • Investigate and resolve any payroll discrepancies or employee queries promptly. • Collaborate closely with operations to ensure payroll accuracy and compliance with internal policies. • Maintain strict confidentiality and adhere to company payroll procedures and standards.

Qualifications and Requirements:

• Educational background or work exposure in Logistics, Transport, or a related industry is preferred.

• Must possess excellent verbal and written communication skills in both French and English.

• Strong attention to detail, analytical mindset, and problem-solving skills.

• Working knowledge of MS Excel is essential.

• Fresh graduates with relevant skills or candidates with up to 4 years of professional experience are welcome to apply.

About Portway:

Portway Solutions is a leading global service provider in the field of logistics, supply chain, and technology-driven support services. With a commitment to operational excellence and employee-centric culture, we support global clients in various domains including transportation, logistics coordination, data management, and customer support. As a Payroll Coordinator at Portway, you will play a vital role in supporting our logistics client with accurate and timely payroll operations.