Back Office Executive

Job Title: Back Office Executive

Department: Operations / Administration
Location: Apollo Kitchen Equipment's and Services Pvt. Ltd.

Job Purpose:

To support the front office and sales/technical teams by handling administrative, documentation, and coordination tasks related to kitchen equipment orders, client communications, and internal operations.

Key Responsibilities:

• Documentation & Data Entry
• Prepare and maintain sales quotations, purchase orders, delivery challans, and invoices.
• Update and manage BOQs (Bill of Quantities), AMC/Warranty records, and client databases.
• Ensure accuracy in Excel and ERP entries.
• Client Coordination
• Follow up with clients for pending documents, payments, or approvals.
• Handle email communications professionally.
• Maintain records of calls and feedback.
• Support to Sales & Technical Team
• Coordinate with sales and service teams regarding order status, dispatch, and installation schedules.
• Assist in preparing technical submittals and project documentation.
• Help manage inventory reports and equipment tracking sheets.
• Administrative Tasks
• Maintain filing systems (digital & physical) for easy retrieval.
• Manage inward & outward logistics coordination (couriers, transporters, etc.)
• Support internal audit and documentation processes.

Requirements:

• Education: Graduate in Commerce/Arts/Business Administration preferred.
• Experience: 1–3 years in a similar back-office role, preferably in manufacturing, trading, or project-based companies.
• Skills:
• Proficiency in MS Office (Excel, Word, Outlook)
• Good communication skills (written & verbal)
• Basic knowledge of kitchen equipment or project workflow is an advantage
• Detail-oriented and organized

Working Hours:

Mon–Sat, 10:00 AM – 6:30 PM (can vary as per company norms)

Job Type: Full-time