Time Officer

Job Title: Time Officer

Department: Human Resources / Administration
Industry: Garment Manufacturing (Woven/Knits/Composite)
Location: Patravakkam, Chennai
Reports To: HR Manager

Job Summary:

The Time Officer is responsible for maintaining accurate employee attendance records, monitoring shift schedules, managing time-keeping systems, and ensuring timely input for payroll processing. This role is crucial in maintaining labor discipline and operational efficiency in the garment factory.

Key Responsibilities:1. Attendance Management

• Monitor and maintain daily attendance for all workers and staff.
• Record absenteeism, late arrivals, early departures, and overtime.
• Update attendance in software systems or manual registers.

2. Shift & Roster Management

• Prepare and manage worker shift rosters and ensure proper shift rotations.
• Monitor worker movement during shift changes and breaks.
• Coordinate with production and HR teams to align workforce availability.

3. Timekeeping System Maintenance

• Operate biometric, card swipe, or other time attendance systems.
• Ensure machines are functioning properly and data is syncing correctly.
• Troubleshoot issues related to attendance system errors.

4. Payroll Support

• Submit attendance data, OT hours, and leave records to the HR/Payroll team.
• Verify and cross-check time reports against production or floor records.
• Support the payroll process by ensuring cut-off dates are met accurately.

5. Leave and Absence Tracking

• Record and monitor casual leave, sick leave, paid leave, and unpaid leave.
• Assist employees with leave applications and maintain leave registers.
• Flag absenteeism or irregular patterns to HR for disciplinary action if needed.

6. Reporting & Documentation

• Prepare daily, weekly, and monthly attendance and overtime reports.
• Maintain employee in/out records and gate pass logs.
• Support HR audits by providing time and attendance documentation.

Qualifications & Skills:

• Minimum HSC / Graduate in any discipline (HR, Admin preferred).
• 5- 7 years of experience in attendance/time office work, preferably in a garments or manufacturing setup.
• Familiarity with attendance software (biometric, ERP, Excel-based systems).
• Basic computer knowledge – MS Excel, Word.
• Good communication skills and attention to detail.

Desirable Attributes:

• Discipline-focused, punctual, and organized.
• Able to work under pressure during payroll periods.
• Trustworthy and maintains confidentiality of staff records.

Job Type: Full-time

Pay: ₹25,000.00 - ₹30,000.00 per month

Schedule:

• Day shift

Work Location: In person

Speak with the employer
+91 6374518871