Tender Executive

1. Prepare tenders and standardized tender templates and documentation. Preparing Tender as per the techno- commercial scope of work given in tenders, etc
2. Preparation of quotes using CRM/Excel/Word3. Develops the bid and tender strategy4. Prepares initial tender documentation and coordinate obtaining the required approvals. Parallel work for company and product registrations with PSU / Govt entities/End Users5. Maintain a list of qualified vendors, especially as related to planned tenders6. Compilation of various input to create a more complete tender proposal7. Monitoring deadlines - Timely submission of all tenders. RFQs raised. Bid Projects Documentation8. Evaluation and contract negotiation. Liaises with the User Department on an ongoing basis with respect to Tender requirements and Tender status. Coordinating with customers by phone/email to seek/provide clarifications from time to time9. Follow-up of a bid, prepare online & offline tender inquiry. Understanding of tender management process10. Corresponds with vendors in conjunction with the tender process as required, ie, non-disclosure agreements, confirmation of interest, etc.11. Preparation and/or review of Tender Documentation Packages comprising of Instructions to Bidders, Contract Form, General Terms Conditions, Bid Forms, etc.12. Assemble and maintain internal Procurement documentation relating to the tendering process, including recording management approval relating to tendering and contracting actions.13. Maintains tender files and arranges their archiving upon Tender completion14. Prepare Tenders status reports and expected timelines on a regular basis and when requested15. Prepare correspondences to internal departments and vendors. Contact vendors to ask for quotations for the tender under discussion. Documenting and Processing purchase orders received from customers either in INR or foreign currency16. Liaises and coordinates activities with Accounts and Finance to ensure order completion with payments and other documents such as BGs, bank Documents etc.17. Tenders and Liasoning process can co-ordinate with govt. Officials, pending payment and collection follow-up, MIS reports, online/ offline searching of tenders, etc.