Position Summary:
We are looking for a highly organized and experienced Stores Manager to lead and streamline the end-to-end material management process across our real estate project sites. The ideal candidate will bring deep expertise in site-level inventory control, material planning, and ERP-based store operations—ensuring materials are available on time, every time, without wastage or pilferage.
This role is pivotal to keeping our project timelines on track and budgets in control.
1. Material Receipt & Quality Control
- Inspect and receive all finishing materials (tiles, paints, sanitary fittings, electrical fixtures, carpentry, etc.) at the site, ensuring they meet the required quality standards and project specifications.
- Cross-check deliveries with purchase orders (PO) and material requisition slips (MRS) to confirm proper quantities and quality.
- Document discrepancies or issues and coordinate with procurement or suppliers for replacements, returns, or adjustments.
2. Storage, Handling & Preservation
- Manage delicate material storage, including tiles, marbles, electrical components, and paint, ensuring protection from damage, moisture, and dirt.
- Ensure materials are stored in organized, safe, and labeled locations for easy access and to prevent mix-ups during installation.
- Oversee climate-controlled storage areas for sensitive materials like adhesives, paints, and finishes.
3. Loading & Unloading Supervision
- Supervise the unloading and safe storage of finishing materials, ensuring proper handling equipment is used (e.g., cranes, forklifts, or manual labor for fragile items).
- Ensure that loading/unloading areas are clear, organized, and compliant with safety standards to prevent accidents or damage.
- Record all material movements with proper issue slips and material transfer logs.
4. Material Issuance & Distribution
- Coordinate timely material issuance to site teams for finishing works, including carpenters, electricians, painters, and interior workers.
- Track usage of critical materials, ensuring that quantities match project schedules and that stock levels are optimized to avoid delays.
- Regularly update project managers and team leads on material needs and availability to keep the workflow uninterrupted.
5. Documentation & Reporting
- Maintain accurate, up-to-date records of all material receipts, issuances, stock levels, and returns.
- Generate daily or weekly inventory reports to ensure timely procurement and avoid project delays.
- Report on any material wastage or discrepancies and take corrective actions to improve procurement accuracy.
6. Vendor Coordination
- Maintain effective communication with suppliers and vendors for timely material delivery, addressing any issues regarding quality or delivery delays.
- Coordinate with the procurement team for the sourcing of additional materials or replacements if required.
- Ensure all materials meet certification or quality standards specified by the project.
7. Safety, Housekeeping, & Compliance
- Ensure the safety and cleanliness of the store area, especially when handling finishing materials that may require special handling (e.g., glass, tiles, paint).
- Comply with health, safety, and environmental regulations while managing materials to prevent accidents.
- Implement practices for proper material handling and storage safety, including fire hazards, chemical safety (for paints), and ergonomic lifting for heavy materials.
8. Inventory Management and Control
- Monitor stock levels and manage stock rotations to minimize material wastage, ensuring the right materials are available at the right time.
- Implement and oversee First-In-First-Out (FIFO) or Last-In-First-Out (LIFO) inventory practices depending on material shelf life.
- Ensure accurate physical stock counts and reconcile discrepancies through regular audits.
9. Audits & Stock Reconciliation
- Conduct regular audits and reconcile inventory at frequent intervals to ensure accurate tracking of stock levels.
- Provide audit support during internal or external assessments, ensuring that all records are clear, complete, and aligned with project requirements.
- Investigate and address any inventory discrepancies (e.g., missing or damaged goods).
10. Team Management and Training
- Lead, supervise, and train store assistants, material handlers, and site helpers in proper storage, material handling, and safety protocols.
- Ensure store personnel are knowledgeable about project-specific materials and the need for careful handling during the finishing phase.
- Implement and monitor key performance indicators (KPIs) for the team to ensure operational efficiency and minimize delays.
11. Material Return & Waste Management
- Oversee the return of unused or excess materials to suppliers, ensuring the process is smooth and well-documented.
- Implement practices to reduce material wastage by monitoring usage patterns, conducting post-work stock reviews, and advising on more efficient material ordering.
- Track damaged materials and arrange for replacements or returns in a timely manner.
12. Coordination with Interior & Finishing Teams
- Work closely with interior design teams, finishing contractors, and engineers to prioritize the timely delivery of critical finishing materials.
- Ensure alignment with project schedules and work order timelines, making sure that materials are delivered ahead of installation requirements.
- Anticipate delays or shortages and coordinate alternative material sourcing or adjustments to avoid project delays.
Key Skills & Qualifications:
- 8+ years of experience managing stores on real estate projects, particularly in the finishing stage of high-rise buildings or residential/commercial developments.
- Strong knowledge of finishing materials: paint, tiles, fixtures, electrical components, interior items, etc.
- Proficiency in ERP systems (e.g., SAP, Tally, or others), material management software, and MS Office tools.
- Proven leadership and team management skills with a focus on safety and efficiency.
- Ability to work under pressure, meet tight deadlines, and ensure zero material delays.
Why This Role is Key:
During the finishing phase, the quality and timely delivery of materials are crucial for the successful and on-time completion of the project. As the Stores Manager, you will ensure that every material needed for the finishing work is available when required, handled with care, and issued without delay, enabling seamless construction operations to meet the final delivery deadlines.
Job Types: Full-time, Permanent
Schedule:
Application Question(s):
- Are you have experience in real estate industry?
- What is your current salary?
- What is your expected salary?
- The site office is located near Tollygunge. Are you ready to travel to this area?
Experience:
- managing stores in a real estate industry: 8 years (Preferred)
Location:
- Kolkata, West Bengal (Preferred)
Work Location: In person
