JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Title - Senior Specialist
Business unit Location - JBS Lease Administration Gurgaon
Reporting to Assistant Manager
Key stakeholders - Internal Stake Holders
Direct reports - Nil
Duties & responsibilities
- A high degree of independence is required on a day to day basis
- Act as the primary contact for interaction with all parties to keep the lease administration
database current and accurate
- Primary duties and responsibilities include the following:
- Liaise with internal parties to obtain appropriate lease documentation
- Manage document workflow to ensure team responsibilities are completed in a timely manner
- Generate monthly reporting package which includes critical date and portfolio summary reporting
in a timely and accurate manner
- Complete an audit of works completed by JLL's Lease Administration teams
- Complete Operational Expense Reconciliation on behalf of our clients and update our Lease
Administration system
- Work closely with colleagues within other Lease Administration teams to ensure workload is
completed in a timely and accurate manner
- Assist in the transition of new accounts into JLL responsibility. This may include audits and
process testing
- Obtain and review landlord invoices to ensure adherence to lease requirements
- Generate Accounts Payable reporting and prepare invoices for payment
- Perform Accounts Receivable reporting
- Generate Accounts Receivable reporting and communicate on outstanding payments
- Complete all duties with a focus on cost avoidance for our clients
- Obtain, track and report on Insurance and Security deposit matters (where applicable)
- Ensure our processes and procedures are maintained to ensure adherence with all internal and
external compliance policies
- Prepare monthly client invoices (where applicable)
- Manage ad hoc projects to ensure clear communication on progress and timely completion of all
assigned tasks
- Training of New staf f members when required.
Performance Objectives
- To deliver exceptional Lease Administration services
- To cross-check and verify abstracts and system data;
- To audit and review system reports and system data for accuracy
- To deliver relevant and accurate reporting
Sounds like you:
- University graduate (Commerce / Finance Background) or equivalent work experience in lease
administration;
- A minimum of three-f ive (3-5) years’ industry experience required either in the corporate
environment, third party service provider or as a consultant;
- Strong attention to detail and good organizational, interpersonal skills required;
- Knowledge of real estate leases and accounting would be useful;
- Demonstrated ability to maintain and manage accurate data;
- Demonstrated ability to prioritise work within tight operational and f inancial deadlines;
- Good interpersonal skills to operate as a pro-active member of a small core team;
- Positive approach to meeting clients’ needs;
- Sound computer skills in Microsoft Word and Excel;
- Experience in using a property management/lease administration system.
Key Skills
- Have basic working knowledge of AP or AR
- Must have excellent communication skills
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
