Senior Executive Administration

Description

• DKSH is a certified Great Place To Work!
• Candidate has to be comfortable working in Jalan Buroh area for the last quarter in 2025 (company bus to and from work is available at multiple MRT stations) and relocation to North East in 2026.
  

• Non-Trade Procurement - ProcureNet
• Raise new vendor requests or changes in the ProcureNet system in compliance with internal policy.
• Initiate AdobeSign of bank documents for new vendor creation and update of bank details.
• Upload contracts to Source-to-Cotract (S2C) modules.
• Assist with troubleshooting ProcureNet system issues and error handling requests.
• Provide backup support for training sessions to ensure users can independently manage procurement requests.
• Support user acceptance testing (UAT) activities for ProcureNet enhancements or updates
• Non-Trade Procurement – GAPIM
• Create PO/PRs for Finance, IT and HSE departments.
• Support invoice management by sending invoices to GAPIM and handling queries from internal/external stakeholders.
• Maintain and update the GAPIM approval matrix
• Provide backup assistance for error troubleshooting in GAPIM (limited, ad hoc).
• Conduct Train-the-Trainer sessions to enable users to independently navigate GAPIM processes.
• Internal Control
• No direct ownership but may support ICS-related tasks or act as a point of contact when needed.
• Support user acceptance testing (UAT) activities for GRC profiling
• Employee Expense Claims (EEC)
• Serve as key user for EEC system, platform used to submit, validate, and reimburse expenses incurred by employees during business activities.
• Check and revise employee expense reports in EEC against company policy.
• Troubleshoot validation errors, raise tickets in NOVA, and follow up with users.
• Provide data to support EEC automation projects and participate in UAT for RPA development.
• Upload EEC - Wellness Flex report for the HR team to ensure employee entitlements are correct.
• Administrative Support (Limited Scope)
• Coordinate meeting logistics and team events (e.g. hampers for celebrations).
• Support document archiving, retrieval, and secure destruction as it relates to offshore business and local legal entities.
  

Job Requirements

• Process & Systems: Familiarity with Financial systems for procurement, with strong understanding of processes and ability to identify and troubleshoot issues.
  

Education & Experience

• Diploma or professional qualification in Accounting, Finance or a related discipline
• Minimum 3 years’ experience in a similar position