Purchase Associate

Job Description

Job Summary: We are seeking a proactive and detail-oriented Purchase Associate to support our international procurement operations. The ideal candidate will have foundational experience in handling import documentation, coordinating with freight forwarders, managing remittances and foreign payments, and ensuring compliance with customs regulations. This role is pivotal in ensuring the smooth and cost-effective import of goods, aligning with our company's operational goals. Key Responsibilities: Procurement Coordination: Assist in sourcing and procuring goods from international suppliers, ensuring timely delivery and quality compliance. Documentation Management: Prepare and review import-related documents, including purchase orders, invoices, packing lists, bills of lading, and certificates of origin. Customs & Compliance: Coordinate with customs brokers and ensure adherence to all customs regulations and compliance requirements for smooth clearance of goods. Freight & Logistics: Liaise with freight forwarders and logistics partners to manage shipping schedules, track shipments, and address any transit issues. Financial Transactions: Handle remittance processes and foreign currency payments, ensuring accurate and timely transactions in collaboration with the finance department. Inventory Management: Monitor inventory levels and coordinate with the warehouse team to ensure optimal stock levels and timely replenishment. Vendor Relations: Maintain effective communication with international suppliers, addressing any concerns related to orders, deliveries, or payments. Record Keeping: Maintain accurate records of all procurement activities, including contracts, correspondence, and transaction histories. Qualifications: Bachelor's degree in Business Administration, Supply Chain Management, International Trade, or a related field 6 months to 1 year of experience in procurement, import-export operations, or related areas. Basic understanding of international trade regulations, customs procedures, and foreign payment processes. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with procurement software or ERP systems. Strong organizational skills with attention to detail and the ability to manage multiple tasks simultaneously. Effective communication and interpersonal skills to interact with suppliers, logistics partners, and internal teams. Show more Show less