Personal Secretary

Key Responsibilities: Scheduling & Calendar Management: Organize and maintain the MD’s calendar. Schedule meetings, appointments, and travel plans. Remind and follow up on important deadlines. Communication Management: Screen and respond to phone calls, emails, and other communications. Draft, format, and print relevant documents as per instructions. Liaise with internal departments and external stakeholders. Travel & Logistics: Make travel arrangements (flights, accommodation, transport). Prepare detailed itineraries and handle all logistics for official trips. Document & File Management: Maintain confidential files and records systematically. Prepare reports, meeting minutes, presentations, and other documents. Handle data entry, typing, printing, scanning, and file organization. Meeting Coordination: Organize and coordinate internal and external meetings. Prepare agendas, send invites, and ensure all arrangements are in place. Take and circulate minutes and follow up on action items. Office & Personal Assistance: Handle both official and personal errands as assigned. Ensure a high level of discretion and confidentiality. Support in personal tasks like bill payments, gift purchases, etc. Confidentiality & Discretion: Maintain strict confidentiality in all matters. Handle sensitive matters with professionalism and tact. Other Responsibilities: Assist with HR, admin, and coordination tasks if needed. Act as a bridge between the MD and staff/clients when required. Requirements: Strong communication and interpersonal skills. High level of integrity and discretion. Ability to multitask and prioritize efficiently. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Presentable, professional, and well-organized. Show more Show less