Operation Manager

Back‑Office Responsibilities:-

1. Inventory & Procurement Administration

Maintain digital or spreadsheet-based ingredient inventories; trigger reorder based on par levels.

Process purchase orders, liaise with suppliers, schedule deliveries—ensuring cost control and accurate records.

2. Data Entry & Record Keeping

Log purchases, invoices, expense details, and supplier communications systematically.

Ensure compliant filing and storage of all back-office documents.

3. Finance & Accounting Support

Assist with accounts payable/receivable, invoice matching, reconciliation.

Prepare basic financial dashboards (food cost %, vendor spend).

4. HR & Office Admin

Coordinate staff onboarding, attendance records, basic payroll data entry. Manage stationery, uniforms, admin supplies replenishment.

5. IT & Systems Coordination

Liaise with POS software vendors for seamless inventory syncing and uptime.

Troubleshoot basic IT issues or coordinate external support.

6. Compliance & Reporting

Maintain compliance with basic food safety and legal admin paperwork.

Support monthly/weekly reporting of KPIs (inventory variances, costs, delivery logs).

7. Cross‑Team Support

Facilitate coordination between supply vendors, delivery partners, kitchen, and sales.

Act as the bridge ensuring data and document flow is accurate and timely.

Essential Skills & Qualifications:-

Organizational precision and attention to detail for accurate back-office logs.

Strong communication for vendor and internal coordination.

Basic accounting knowledge and familiarity with tools like Google Sheets.

Tech-savvy: ability to use/email/report via POS, KDS, ERP or cloud inventory systems.

Discretion in managing payroll and compliance records.

Degree or experience in admin, operations, or business support roles.

KPI / Success Metrics:

Metric Goal

Invoice processing accuracy

Timely supplier payments

Invoice-to-order reconciliation

No unexplained variances

Inventory record accuracy

Report turnaround per period 100% on schedule

IT/system uptime & ticket closure

Why This Role Matters:

The back-office function acts as the foundation for production and sales teams—keeping inventory flowing, finances settled, compliance met, and systems running. Without it, daily bakery operations would stall, orders would be delayed, and costs would balloon.

An Operations & Inventory Manager serves as the linchpin between sales, procurement, and warehouse operations. They maintain balance—ensuring product availability while controlling costs—through forecasting, software systems, team leadership, and continuous improvement efforts.

Job Type: Full-time

Pay: ₹20,000.00 - ₹25,000.00 per month

Schedule:

• Day shift

Work Location: In person

Application Deadline: 11/07/2025
Expected Start Date: 09/07/2025