Office Executive

Key Responsibilities

• Government Liaison: Initiate and follow up on all permits, licenses and registrations with municipal and state authorities (health department, PWD, pollution control, etc.). Track application status, escalate delays, and ensure timely renewals. Liaison officers “act as contact points for all agency or organizational personnel” and facilitate cooperation among agencies .
• Accreditation & Compliance: Coordinate with accreditation and regulatory bodies (NABH, Kerala Medical Council, etc.). Prepare and submit required documents, schedule audits or inspections, and implement any corrective actions. Maintain communication until certification or renewal is complete.
• Legal Coordination: Handle routine legal paperwork (affidavits, contracts, notarial services). Work with the proprietor’s lawyers to file necessary documents in courts or government offices. Ensure all legal filings and verifications are done on time.
• Vendor/Consultant Follow-up: Serve as the liaison with external consultants and agencies (architects, consultants, contractors, professional firms). Monitor their deliverables (reports, approvals, payments) and coordinate any required revisions or additional approvals.
• Documentation & Records: Manage office-to-office file movement (couriers, messengers, official dispatch). Handle notarization, attestation, and verification of documents. Keep meticulous records of all filings and correspondence. As described in liaison best practices, success requires “strong organizational skills” and careful record-keeping .

Requirements

• Males Preferred
• Education: Graduate or diploma (any discipline) – a degree is preferred but not mandatory . (Experience in lieu of education may be considered for exceptional candidates.)
• Experience: Previous experience in an administrative or liaison role (even 1–2 years) is ideal but freshers with strong skills will also be considered. Experience dealing with government offices, hospital compliance processes is a plus.
• Local Knowledge: Familiarity with Kerala’s bureaucratic processes and local language. Fluency in Malayalam and English is highly desirable, as many government interactions require local language proficiency .
• Skills: Excellent organizational, documentation and communication skills . Must be detail-oriented, proactive, and capable of “identifying problems in communications” and resolving them . Strong interpersonal and negotiation skills (liaising with officials requires tact and persistence). Non-technical skills such as problem-solving, presence of mind and public speaking are also important .
• Other: Professional conduct, reliability and discretion (handling confidential filings). Ability to work independently, prioritize tasks, and meet deadlines. Proficiency with basic office software and familiarity with official paperwork formats. Willingness to travel locally as needed (to government offices, courthouses, etc.) .
• Working Hours : 8AM - 5:30PM Mon-Sat

Job Type: Full-time

Pay: ₹15,000.00 - ₹25,000.00 per month

Schedule:

• Day shift

Supplemental Pay:

• Performance bonus

Work Location: In person