Office Administrator

About Idealign PMC

Idealign is a Project Management Consulting (PMC) , we are committed to redefining industry norms in construction management. We understand that a successful project is one that is delivered on time, within budget, and with unwavering commitment to quality.

We’re hiring an Office Administrator to support daily operations, manage administrative tasks, and keep the office running smoothly. As we grow, we need someone organized and reliable to assist with coordination, communication, and documentation. If you’re proactive and detail-oriented, we’d love to have you on our team.

Role Overview

As an Office Administrator, you will play a key role in ensuring the smooth and efficient operation of our office. You’ll be responsible for handling day-to-day administrative tasks, managing communication, organizing documents, and supporting various teams across the company. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. If you’re proactive, dependable, and thrive in a supportive role, you’ll be a great fit for our team.

Key Responsibilities:

• Manage Daily Office Operations: Ensure smooth functioning of day-to-day administrative tasks and office activities.
• Handle Communication: Manage phone calls, emails, and correspondence with clients, vendors, and internal teams.
• Document Management: Organize and maintain files, records, and project-related documents both digitally and physically.
• Scheduling & Coordination: Assist with meeting scheduling, calendar management, and coordination of team activities.
• Inventory & Supplies: Monitor office supplies and place orders as needed to maintain stock levels.
• Support Teams: Provide administrative support to project managers and other departments as required.
• Visitor & Vendor Management: Greet visitors and coordinate with vendors or service providers when necessary.
• Assist in Reporting: Help prepare reports, presentations, and other documents for internal use.

Requirements:

• Education: Bachelor’s degree in Commerce (B.Com) or Technology (B.Tech).
• Experience: Minimum of 2 years in an administrative or office management role.
• Communication Skills: Strong verbal and written communication skills for handling internal and external correspondence.
• Organizational Skills: Excellent time management and the ability to multitask and prioritize tasks effectively.
• Technical Proficiency: Comfortable using office software (MS Office, Google Workspace) and basic administrative tools.
• Attention to Detail: High level of accuracy and attention to detail in handling documentation and records.
• Team Player: Ability to work well independently and collaboratively with various departments.

Preferred Skills:

• Experience with ERP or Office Management Software (e.g., Tally, Zoho, SAP, MS Office Suite).
• Basic Accounting Knowledge to assist with invoicing, billing, or expense tracking.
• Document Control & Filing Systems experience, especially in a project-based or technical environment.
• Event or Meeting Coordination skills for managing internal schedules, logistics, and team activities.
• Problem-Solving Abilities with a proactive approach to handling day-to-day challenges.
• Multilingual Communication (if applicable), especially in regional or client-facing roles.

Why Join Idealign?

• Career Growth: Unlock opportunities for professional development and career advancement within a fast-growing company.
• Collaborative Environment: Work in a dynamic, team-oriented culture where your contributions and ideas are valued.
• Exciting Projects: Be part of innovative, high-impact construction projects that challenge and develop your skills.
• Competitive Benefits: Enjoy a competitive salary, performance-based incentives, and a work-life balance-friendly environment.

Job Types: Full-time, Permanent

Pay: From ₹8,779.50 per month

Schedule:

• Morning shift

Experience:

• Microsoft Office: 1 year (Required)
• total work: 1 year (Required)

Work Location: In person