Office Administration Assistant

The Office Assistant will be responsible for providing administrative and clerical support to ensure the efficient operation of the office. This role requires a proactive, organized, and detail-oriented individual who can manage multiple tasks in a fast-paced environment. The ideal candidate will be a strong communicator, proficient in basic office software, and able to work independently as well as part of a team.

Key Responsibilities:

• Administrative Support:
• Perform general clerical duties, including photocopying, scanning, faxing, and mailing.
• Maintain organized filing systems (physical and digital) for documents such as invoices, purchase orders, employee records, and production reports.
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
• Schedule and confirm appointments and meetings.
• Assist in preparing presentations and other reports as required.
• Communication & Reception:
• Answer and direct phone calls in a professional and courteous manner.
• Welcome and assist visitors, clients, and vendors.
• Manage incoming and outgoing mail and deliveries.
• Draft and send out routine communications as directed.
• Data Entry & Record Keeping:
• Accurately enter data into spreadsheets and company software (e.g., inventory, production, sales data).
• Maintain and update databases and contact lists.
• Assist with basic bookkeeping tasks such as tracking expenses and reconciling petty cash.
• Office Management:
• Monitor and maintain office supplies inventory; place orders when necessary.
• Ensure the office area is clean and tidy.
• Coordinate with vendors for office equipment maintenance and repairs.
• Assist in organizing company events or meetings.
• Support to Manufacturing Operations (as needed):
• Assist with basic documentation related to production orders, dispatch, and quality control.
• Support the factory manager or production team with administrative tasks.
• Help in coordinating logistics for raw material procurement or finished goods dispatch.
• Other Duties:
• Perform ad-hoc administrative tasks as assigned by management.
• Maintain confidentiality of company information.

Qualifications:

• Education: High school diploma or equivalent required; Bachelor's degree in Business Administration, Commerce, or a related field preferred.
• Experience: 1-2 years of proven experience as an office assistant, administrative assistant, or in a similar role, preferably within a manufacturing or industrial setting.
• Skills:
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills in English and Hindi (knowledge of Rajasthani dialects is a plus).
• Strong organizational and time management skills with the ability to prioritize tasks.
• Attention to detail and problem-solving skills.
• Ability to work independently with minimal supervision and as part of a team.
• Familiarity with basic office equipment (printers, scanners, fax machines).
• Basic understanding of bookkeeping principles is a plus.
• Personal Attributes:
• Reliable, punctual, and highly responsible.
• Proactive and adaptable.
• Professional demeanor and strong interpersonal skills.

Working Conditions:

• Primarily an office-based role, but may require occasional interaction with the manufacturing floor.

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹30,000.00 per month

Schedule:

• Day shift

Supplemental Pay:

• Performance bonus

Experience:

• Office management: 2 years (Required)

Location:

• Bhiwadi, Rajasthan (Required)

Work Location: In person