Responsibilities
Procurement
- Issuance of Purchase Orders
- Getting Quotes as per the requirement
- Handling Navision Tool for all Non-IT Related Purchases
- Coordinating with requestor and getting proper details for PO
- Closing Purchase Orders post material Receipt
- Posting GRNs on Purchase Tool
- Invoice submission on purchase tool
Access Control – Front End
- Issuance of ID Cards and Access Cards
- Activation and deactivation of access cards
- Maintaining Special access levels to different employees
- Printing of Physical ID Cards
Printing and Branding
- Procurement of various printed stationery like business cards, address envelopes, letter heads, certificates, mementoes etc….,
- Maintaining stocks of printed stationery
- Being inline with communication team for various branding requirements of organization
- Carrying out branding works at various locations (both internal and external) depending on communication team and organization requirements
- Brand Store maintenance
- Event branding
- Pluxee (previously Sodexo)
- Issuance and Deactivations of Pluxee Cards
- Maintaining records of all employees, contractors, interns and vendor issued Pluxee cards
- Being inline with HR for issuance of new cards for new joiners and deactivating old cards of resigned employees
- Being inline with Finance for loading amount on Pluxee for all employees, contractors, interns and vendors cards on monthly basis and also adhoc requests
Gifting
- Procurement of Amazon Gift Cards for gifting of various divisional requirements
- Diwali Gifting
- Annual Employee Gifting
- Event Gifting as per divisional requirements
Events
- Handling both internal and external events
- Annual Day
- Family Day
- POB
- Star Awards
- Interclub Events
- HR Events
- Various divisional events like Pragnya, Jignyasa etc…,
- Hexathon
- Technology Day
- End to end coordination of various Team Outings and Team Dinners
Space Occupancy Reports
- Maintain records of space occupancy of various divisions
- Getting in touch with various divisional heads along with manager to update the records every half yearly
- Being inline with both divisional requirements of space and also availability of space
- Sharing these reports with manager on half yearly basis and make changes/corrections if required
Travel & Hotel
- Maintaining annual contracts with travel agent, hotels, airlines to get better prices and discounts
- Helping travel team with flight ticketing, visa processing, car bookings, hotel bookings whenever there is requirement
- Hotel reservations for new joiners for their initial stay during relocation
- Restaurant reservations of various divisional requirements
- Procurement of Food and Stay vouchers from various hotels depending on divisional requirements
Visitor Hospitality
- Taking care of visitor (external stakeholders) visit to office
- Getting the rooms ready with proper amenities
- Being inline with internal contacts of visitors for their requirements
- Arranging lunches and dinners by checking internal contacts of visitors
- Arranging transportation to and from hotel/office on daily basis
Education / Qualifications
- Bachelor’s degree in Business Administration, Hospitality Management, or related field.
- 8+ years of experience in administration and hospitality management.
- Strong organizational, leadership, and communication skills.
- Proficiency in MS Office and facility management software.
- Ability to multitask and manage time effectively
About Hexagon
Hexagon is the global leader in digital reality solutions, combining sensor, software and autonomous technologies. We are putting data to work to boost efficiency, productivity, quality and safety across industrial, manufacturing, infrastructure, public sector, and mobility applications.Our technologies are shaping production and people related ecosystems to become increasingly connected and autonomous – ensuring a scalable, sustainable future.Hexagon (Nasdaq Stockholm: HEXA B) has approximately 24,500 employees in 50 countries and net sales of approximately 5.4bn EUR. Learn more at hexagon.com and follow us @HexagonAB.
Hexagon’s R&D Centre in India
Hexagon’s R&D Center in India is the single largest R&D hub for the company globally. Over 2,100 talented engineers and developers create innovation from this center that powers Hexagon's products and solutions.It was established with Hexagon’s acquisition of Intergraph, the first IT MNC in Hyderabad and has now grown to deliver innovations and create solutions for all business lines of Hexagon including Asset Lifecycle Intelligence, Safety Infrastructure & Geospatial, Geosystems, Mining, Manufacturing Intelligence and Autonomous Solutions. It also hosts a few dedicated services teams for global implementation of Hexagon's products.Hexagon is undergoing a global reorganization, resulting in the formation of two separate entities: core Hexagon and NewCo (a placeholder for internal communication). This job opening is for the role at NewCo in India comprising of 1650 colleagues. With the proposed split, NewCo globally will have 5,000 employees with a 1+ B€ annual revenue.
R&D India – MAKES THINGS INTELLIGENT
MAKE – The ingenuity of creating new solutions, processes, opportunities, by using Hexagon`s Reality Technology.THINGS – Hexagon`s sensors, software, and autonomous tech, stitched together by high-value engineering, and applied to various aspects of human endeavour.INTELLIGENT – To sense, understand, decide or act, either completely or partially, either through human control or autonomously.
Everyone is welcome
At Hexagon, we believe that diverse and inclusive teams are critical to the success of our people and our business. Everyone is welcome—as an inclusive workplace, we do not discriminate. In fact, we embrace differences and are fully committed to creating equal opportunities, an inclusive environment, and fairness for all.Respect is the cornerstone of how we operate, so speak up and be yourself. You are valued here.
