HR Executive

Job Description

Job Title: HR Executive Location: Palakkad Department: Human Resources Reporting To: Manager - HR Job Summary: We are looking for a proactive HR Executive to handle statutory compliance, recruitment coordination, employee documentation, and employee welfare at Palakkad . The ideal candidate should be well-versed in ESI/EPF formalities, willing to travel to statutory offices, and capable of efficiently managing employee files, recruitment activities, grievance handling, and employee engagement programs. Key Responsibilities: Recruitment & Onboarding Support: Coordinate with labour suppliers to ensure timely availability of manpower for plant operations. Assist in sourcing candidates, scheduling interviews, and coordinating with the HR team at the corporate office. Manage joining formalities of selected candidates, including document collection, ID card issuance, and induction coordination. Follow up with reporting managers for interview feedback and selection approvals. Ensure smooth onboarding for all new hires. Statutory Compliance: Ensure accurate and timely enrollment, maintenance, and compliance of ESI & EPF for all eligible employees. Visit EPF, ESI, Labour Office, other statutory departments and Head office in Kochi as required for submissions, clarifications, issue resolutions and other works. Maintain up-to-date statutory registers, reports, and documentation for compliance purposes. Employee File & Record Management: Collect and maintain complete employee personnel files (both physical & digital) with all required documents. Track probation periods, confirmations, and resignations with accurate record-keeping. Support statutory audits by ensuring completeness and accuracy of employee files. Attendance & Leave Management: Maintain attendance records of all employees in coordination with supervisors. Assist employees in applying for leave and track leave balances. Ensure timely communication of absences or leave status to relevant departments. Support HR audits with complete attendance and leave records. Performance Evaluation Support: Assist in collecting, organizing, and updating employee performance data . Coordinate with supervisors and managers to track employee KPIs . Help in preparing reports for employee appraisals, confirmations, and performance feedback . Employee Grievance Handling & Support: Act as a point of contact for employee grievances, especially regarding statutory benefits like ESI, EPF, or documentation. Provide first-level resolution to employee concerns and escalate critical issues to the HR Manager Assist employees in utilizing ESI benefits, such as hospital or dispensary coordination. Employee Engagement Activities: Support in organizing employee welfare activities, engagement programs, and workplace celebrations. Assist in conducting awareness sessions related to safety practices, statutory rights, and HR policies. Requirements: Education: Graduate/Postgraduate in HR / Commerce / Management or related field. Experience: 2-3 years of HR experience, preferably in a plant or manufacturing setup. Skills Required: Working knowledge of ESI, EPF, labour laws, and statutory compliance. Proficiency in MS Office (Word, Excel). Strong coordination, follow-up, and documentation skills. Communication skills in Malayalam, Hindi (preferred), and English. Willingness to travel locally for HR and statutory work. Preferred Qualities: Organized & Responsible Good interpersonal skills with approachability Ability to handle multiple priorities efficiently Work Location & Timing: Suracsh Plant, Palakkad Full-time | 6 days/week(2nd and 4th Saturdays off) Job Type: Full-time Pay: ₹15,000.00 - ₹20,000.00 per month Benefits: Health insurance Provident Fund Schedule: Day shift Work Location: In person