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Executive Secretary to Executive Director

0 years

3 - 6 Lacs

Warangal

Posted:5 days ago| Platform: GlassDoor logo

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Skills Required

support coordination documentation communication management scheduling schedule logistics dashboard content reports tracking research data word excel powerpoint multitasking

Work Mode

On-site

Job Type

Part Time

Job Description

Job Summary:
We are seeking a highly motivated and well-organized Executive Assistant to provide strategic, administrative, and operational support to the Executive Director (ED). The role involves high-level coordination, travel, documentation, communication, and stakeholder management to ensure smooth execution of projects and day-to-day operations.
Key Responsibilities:
Administrative & Operational Support
  • Act as the primary point of contact for the ED for all scheduling, coordination, and internal communications.
  • Manage the ED’s calendar, schedule meetings, prepare agendas, and ensure timely follow-up on action items.
  • Travel with the ED to Warangal, Hyderabad, and field sites, handling logistics and coordination.
  • Assist in organizing meetings, reviews, and documentation across departments.
Project & Meeting Coordination
  • Coordinate with program and departmental heads to track project timelines, identify implementation gaps, and flag risks to the ED.
  • Set up internal meetings, draft agendas, take detailed minutes, and distribute them with task responsibilities.
  • Track assigned tasks and maintain a follow-up dashboard for ED review.
Documentation & Communication
  • Draft professional content, prepare presentations (PPTs), reports, proposals, and official correspondence as required.
  • Maintain and organize important files, records, and databases, ensuring confidentiality and easy access.
  • Handle internal and external communications, including donors, stakeholders, and partners.
  • Scheduling and tracking stakeholder engagement
  • Research and data. Reports
Key Qualifications & Skills:
  • Proven experience as an Executive Assistant, Personal Secretary, or in a similar administrative role.
  • Fresh graduates with strong skills in communication and coordination may also apply.
  • High proficiency in MS Office (Word, Excel, PowerPoint) and digital tools for scheduling and task management.
  • Strong written and verbal communication skills in English and Telugu.
  • Excellent organizational, time management, and multitasking abilities.
  • High degree of discretion when handling sensitive and confidential information.
  • Willingness to travel frequently between Warangal, Hyderabad, and field locations.
  • Car driving License preferred.

Location: Warangal / Hyderabad / Field Visits

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Bala Vikasa

Non-Profit, Social Development

N/A

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