Executive Assistant to Directors

Job Description

Skills: Microsoft Office, Office Administration, Communication, Travel Coordination, Document Preparation, Multi-tasking, Key Responsibilities Maintain and update contact information of employees, customers, and suppliers. Draft and compose letters, memos, and professional emails. Perform general administrative duties including filing, photocopying, and screening documents for Directors and Managers. Coordinate and schedule appointments, meetings, and events. Liaise with other departments to support Directors documentation and meeting arrangements. Prepare meeting rooms, arrange refreshments, and ensure facilities are ready for meetings and events. Welcome and manage visitors, ensuring professional hospitality for the Directors guests. Organize and maintain physical and digital records and files in alignment with Directors' meeting requirements. Handle incoming calls, messages, and redirect calls as needed. Receive and distribute letters, couriers, and packages; ensure timely communication via email. Make catering arrangements for meetings and visitors, including ordering and organizing meals. Monitor and manage office supplies, including stationery and first aid stock. Arrange travel logistics including flight tickets, visa processing, and hotel bookings. Oversee canteen or cafeteria requirements during events and meetings. Respond to visitor and caller inquiries regarding Directors availability. Provide general administrative and clerical support to enhance Directors and Managers effectiveness. Schedule use of meeting and conference rooms. Ensure smooth communication and information management on behalf of the Directors. Qualifications And Skills Bachelors degree in Administration, Business Management, or related field preferred. Proven experience as an Executive Assistant, Administrative Assistant, or similar role. Excellent written and verbal communication skills. Proficient in MS Office (Word, Excel, Outlook, PowerPoint). Strong organizational and multitasking abilities. Discretion, confidentiality, and professionalism are essential. Ability to work independently and handle multiple tasks efficiently. Show more Show less