Senior Document Controller

Responsibilities

• Prepare plans, procedures and guidelines for document control.
• Lead and oversee the document control team
• Distribute the work to the document control team.
• Coordinate with the project team for any document control requirements.
• Experience in EDMS System Implementation.
• Organise training for EDMS and document control to project team and document controllers.
• Prepare daily IN-OUT log/register and document control reports.
• Processes documents in accordance with this procedure and the project's requirements.
• Provides control, coordination, publication and traceability of documentation.
• Ensures all documents to be published and submitted as per the Document Management Process.
• Ensures all documents have the correct identifying number and revision level.
• Confirms the document revision level and the attributes in EDMS.
• Liaison with Client when required.
• Upload documents into EDMS system.
• Assists in document preparation and encourages correct formatting and template usage for all documents.
• Maintains the general document templates; and
• Supports the project team with administrative and functional tasks.
• Maintain clear documentation for audit.
• Circular and inform all the project team during the entry and exit of each document.
• Prepare daily IN-OUT log/register.
  

Qualifications

• Diplôma/Bachelors degree
• Minimum of 8-10 years of experience in handling bigger projects
• Experience in working with Project Management Consultant
• Prior experience with Aconex, Share Point, Primavera, ProjectWise or other document control software and MS Word and Excel.
• Prior experience organizing, managing, and operating document control systems.
• Ability to retrieve, organize and assemble documents to satisfy information needs of other project staff
• Excellent communication and organizational skills, both orally and written, including written reports and summaries, and presentations
• Excellent, attention to detail, analytical skills, interpersonal skills, ability to multitask, experience with vendor audits.