Senior Document Controller

Job Description

Duties & Responsibilities: Handle the Inbound & Outward Documents with management and storage of design & procurement related documents. Review received documents for correctness of dates, origination, approval authority, document number, revisions, formats & manage the smooth running of all documentation operations. Ensure all technical documents/reports, drawings and blueprints of assigned project are collected and registered in system in the designated folder Uploading the important documents related to all departments. Upload and Follow Up for the IDCs of the documents in the EDMS (Electronic Document Transmission System) . 100% Adherence of IDCs to be ensured before proceeding further To follow up and obtain the important documents approved from relevant stakeholders. Notify personnel of about updated document versions and how to access them Work with documents and records across various department, including human resources, marketing, design teams, project teams and Finance. Handling intake, scanning, verification, and storing documents of assigned/ multiple projects. Follow and improve upon an efficient system of retrieving files for other employees, clients and vendors when needed. Maintaining the security of confidential documents. Data entry work as when required & to send follow up mails with vendor. Managing Junior Document Controllers Monitoring their Daily Activities. Education Requirements: Bachelors degree - Record Management, computer science or similar field. Knowledge of Electronic Document Management System Experience Requirements: Proven working experience of minimum 6+years Organizational skills to manage documents and data related multiple projects. Proficiency in document capturing systems An excellent grasp of Microsoft office programs, especially MS Excel. Familiarity with relevant regulations &app conventions regarding document keeping and handling Required Skills: Ability to work in a team Effective communicator and facilitator Time oriented approach to handling queries and tasks Problem solving and decision making A keen eye for details along with the ability to organize bulk data Strong multitasking sills with ability to prioritize tasks