Purchase Incharge

Procurement Planning

• Forecast material requirements based on production/sales schedules.
• Prepare purchase plans in coordination with inventory, sales, and production departments.

Vendor Management

• Identify, evaluate, and select reliable suppliers for materials, machinery, and services.
• Negotiate prices, delivery terms, and credit terms with vendors.
• Maintain healthy relationships with suppliers to ensure timely deliveries.

Order Processing

• Issue purchase orders (PO) based on approved requisitions.
• Ensure all POs are accurately documented and authorized before dispatching.

Material Follow-up

• Track purchase orders to ensure on-time delivery of materials.
• Follow up with vendors for order confirmation, dispatch, and invoice.

Inventory Coordination

• Monitor stock levels to avoid shortages or overstocking.
• Coordinate with the stores/warehouse team for proper material receipt and storage.

Quality & Cost Control

• Ensure the quality of purchased goods meets company standards.
• Continuously seek cost-saving opportunities without compromising quality.

Documentation & Record-Keeping

• Maintain accurate records of purchase orders, quotations, supplier communications, and invoices.
• Assist in internal and external audits by providing necessary purchase data.

Market Research

• Stay updated with current market trends, pricing, and new suppliers.
• Compare quotations and make recommendations for vendor selection.

Compliance & Reporting

• Ensure purchases comply with company policies and relevant legal regulations.
• Prepare and submit regular reports on purchase activities, vendor performance, and material costs.

Coordination with Accounts

• Coordinate with the accounts department for invoice verification and payment processing.
• Resolve discrepancies in billing or delivery with suppliers.