Purchase Executive

Job Summary The Purchase Executive is responsible for sourcing, negotiating, and procuring raw materials, components, and services essential to a manufacturing operation. This role ensures cost-efficiency, quality adherence, timely delivery, and strong vendor relationships to support production schedules. Key Responsibilities Source & Evaluate Suppliers Identify and assess suppliers of raw materials, parts, subcontracted services or equipment aligned with production requirements, quality standards, and lead time expectations Issue RFQs & Negotiate Contracts Send RFQs, analyze responses, prepare cost-comparison statements, negotiate favorable pricing, payment terms, and delivery schedules Procurement Execution & Documentation Raise and process purchase orders per standard operating procedures; ensure accurate documentation, approvals, GRN entries, and invoice coordination Vendor Performance & Relationship Management Monitor supplier KPIs like quality, on-time delivery, price variance; conduct periodic reviews, vendor evaluations, and build strategic relationships Inventory Planning & Coordination with Production Work closely with production and stores teams to maintain optimal inventory levels, forecast demand, and align material procurement with production cycles. Market Research & Cost Optimization Continually scan market trends for material pricing and potential suppliers; identify cost-saving opportunities through alternative sources or bulk procurement strategies Cross-Functional Collaboration Liaise with engineering, quality control, finance and operations for clear specification requirements, timely receipt of goods, and budget alignment Continuous Improvement Recommend process enhancements in procurement workflows (e.g., use of ERP), supplier integration, and sourcing strategies to reduce cycle time and costs Required Qualifications & Skills Bachelor’s degree in Engineering (Mechanical/Production), Business, Supply Chain, or related discipline. Typically 2–5 years of procurement experience in a manufacturing, engineering, or industrial environment Proficiency in ERP systems, purchase order creation, MS Office (especially Excel), MIS reporting tools Strong negotiation, analytical thinking, and decision‑making capabilities