Pre- Qualification officer

Job Summary:

The Pre-Qualification Officer supports the evaluation and documentation of potential customers or vendors to ensure they meet company and industry standards. This role includes assisting with data collection, documentation review, reporting, and coordination with internal departments. It is a critical entry-level position in the customer/vendor management process, especially within oil & gas operations.

Key Responsibilities:

1. Customer/Vendor Assessment Support:

• Assist in collecting and reviewing applications and supporting documents from potential customers or vendors.
• Help in organizing and preparing files for review by senior team members.
• Participate in initial assessments under supervision.

2. Pre-Qualification Process:

• Help maintain and follow standard procedures for pre-qualification.
• Coordinate with internal departments (procurement, sales, engineering) to gather specific project or customer requirements.
• Assist in evaluating submissions based on company checklists and guidelines.

3. Documentation & Data Management:

• Organize, file, and archive customer/vendor records.
• Update databases with approved or pending qualification statuses.
• Prepare draft reports or summaries for internal review.

4. Communication & Coordination:

• Communicate with customers or vendors to request missing documents or clarify submissions.
• Support senior officers in cross-functional meetings and follow-ups.

5. Learning & Development:

• Stay informed about industry standards and company procedures.
• Participate in on-the-job training related to risk assessment, compliance, and vendor/customer evaluation.
• Support process improvements as recommended by senior officers.

6. General Duties:

• Perform other tasks as assigned by the department head or senior staff.
• Ensure tasks are completed accurately and in a timely manner.

Work Environment:

• Office-based role with potential for site visits under supervision.
• Collaborative team environment with exposure to multiple business functions.
• Ideal for entry-level professionals looking to grow in oil & gas operations and compliance.

Qualifications & Skills:

• Education: Diploma or Bachelor's Degree in Engineering, Business Administration, or a related technical field.
• Experience: 0–2 years (fresh graduates are encouraged to apply).
• Good understanding of document control, data management, and compliance basics.
• Proficiency in MS Office (Word, Excel, Outlook); knowledge of ERP systems is a plus.
• Strong attention to detail, organization, and communication skills.
• Willingness to learn and grow within a structured qualification process.

Job Types: Full-time, Permanent, Fresher

Benefits:

• Cell phone reimbursement
• Leave encashment

Compensation Package:

• Performance bonus

Schedule:

• Day shift

Work Location: In person

Application Deadline: 09/08/2025