Personal Assistant

Role Overview:

Personal Assistant (PA)

Key Responsibilities:

Calendar & Schedule Management

• Manage and maintain the ED’s calendar, ensuring all meetings, appointments, and commitments are well-planned and updated in real-time
• Prioritize scheduling based on urgency and business needs
• Send meeting reminders and ensure on-time coordination

Travel & Logistics Management

• Plan and book domestic and international travel: flights, accommodations, visa applications, and ground transport with the help of internal travel management team.
• Manage last-minute changes or travel disruptions efficiently

Meeting Coordination & Follow-ups

• Organize internal and external meetings and reviews
• Prepare agendas and collate required documents in advance if required
• Record Minutes of Meeting (MoM) with accuracy and clarity
• Track action items and ensure timely follow-ups with stakeholders

Operational & Administrative Support

• Manage office tasks to assist the ED in day-to-day business operations
• Coordinate with various departments to support leadership reviews, offsites, and strategic projects
• Ensure high levels of discretion and professionalism at all times