Office Coordinator

Reports To:

Location

CTC

Walk-in Interviews, Office address (12am 6pm)

Job Summary:

• The Process Coordinator is responsible for coordinating and following up with team members across all levels to ensure the timely and effective completion of tasks. This role requires strong organizational, communication, and multitasking skills to maintain seamless workflow and process efficiency. Proficiency in Excel and advanced Google Sheets is essential.

Key Responsibilities

Task Coordination

• Coordinate daily tasks with team members to align with project timelines using the Flowchart Monitoring Sheet and Checklist.

Follow-Up

• Proactively track progress and ensure timely task completion.
• Update the FMS tracking sheet with data and progress.

Reporting

• Prepare and submit daily progress reports.
• Review progress with the Executive Assistant (EA) and CEO.

Communication

• Ensure clear, effective communication to prevent misunderstandings and delays.

Problem-Solving

• Identify and address bottlenecks in collaboration with team members.

Process Improvement

• Recommend and implement process enhancements for improved efficiency.

Documentation

• Maintain accurate records of tasks, progress, and challenges encountered.

Support

• Provide administrative assistance to facilitate smooth operations.

Qualifications:

• Bachelor’s degree in any stream or a related field.

Skills:

• Excellent follow-up and time management.
• Strong written and verbal communication.
• Proactive problem-solving approach & attention to details.
• Polite and professional interpersonal skills.
• Proficient in Microsoft Excel and Google Sheets.

Walk-in Interviews, Office address (12am 6pm)