HR Executive: Asset Management

Job Title: HR Executive – Asset Management

Department: Human Resources

Location: Indore

About Creativefuel:

Creativefuel is a new-age content and creative agency built for the digital-first world. With a powerhouse team of over 300 professionals across our Indore and Mumbai offices, we specialize in crafting impactful stories, campaigns, and digital experiences that move culture.

From powering some of India’s most viral digital campaigns to managing a vast ecosystem of influential digital IPs and creators, Creativefuel is redefining what it means to be a content-first agency in today’s fast-paced digital world.

Our strength lies in understanding audiences deeply, delivering thumb-stopping content, and building internet-breaking moments for brands that want to stand out. Whether it’s meme marketing, branded storytelling, creator collaborations, or social media innovation — if it’s online, we’re already one step ahead.

About Role

To maintain complete control and accountability of all physical and digital company assets, from allocation to retrieval, ensuring accurate tracking, minimal risk, and smooth coordination with IT, Finance, and HR teams. The role is central to operational efficiency and audit compliance.

Key Responsibility Areas (KRAs):

1. Asset Allocation & Recovery

• Maintain an updated master tracker of all employee-assigned assets (laptops, phones, access cards, etc.)
• Coordinate smooth issuance during onboarding and timely recovery during exits
• Ensure proper documentation and sign-offs during both processes

2. Physical Verification & Audits

• Conduct quarterly physical audits of office assets
• Reconcile physical stock vs. digital records
• Flag discrepancies and follow up with departments or employees

3. Vendor & Repair Coordination

• Liaise with external vendors for repairs, replacements, and upgrades
• Keep accurate logs of items under maintenance or in circulation

4. Asset Health & Lifecycle Management

• Monitor the lifecycle of company assets, highlighting when assets are outdated, underperforming, or due for replacement
• Support the procurement team in forecasting new requirements

5.  Policy Enforcement & Compliance

• Maintain an “Asset Usage & Care” policy and educate employees on dos and don'ts
• Raise alerts for repeated damage/loss from individuals and ensure accountability
• Support audit readiness and insurance claims with documented trails

6.  Coordination with Finance for New Purchases

• Collect department-wise hardware/software requirements ahead of time.
• Coordinate with the Finance team for budget approval, procurement, and vendor management.
• Maintain a tracker of purchase history, per-unit costs, and procurement timelines.
• Ensure no last-minute escalation by proactively forecasting asset requirements.

Key Skills:

• Attention to detail & accuracy
• Ownership mindset
• Systematic tracking & record-keeping
• Basic knowledge of Excel, Google Sheets, and inventory tools
• Ability to chase closures politely but firmly

What are we looking for:

• 1–2 Years of Relevant Experience  
• Analytical Thinking
• Vendor & Cross-team communication
• Accountability without blame