Front Desk Receptionist

Requirement:

We are seeking a courteous and efficient Office Receptionist to be the first point of contact at our corporate office. The ideal candidate will possess excellent communication and organizational skills, with the ability to manage front desk responsibilities, provide administrative support, and ensure smooth day-to-day operations of the office.

Key Responsibilities:

1. Front Desk and Visitor Management:

   Greet and assist visitors professionally, maintain a welcoming reception area, manage visitor logs, and coordinate appointments and meetings.

2. Call Handling:

   Manage incoming phone calls, provide information, transfer calls as needed, and take accurate messages.

3. Customer Service:

   Deliver prompt, courteous, and efficient service to both external visitors and internal staff, supporting day-to-day administrative needs.

4. Office Administration:

   Maintain office records, manage stationery and supply inventory, oversee the upkeep of the record room, and support general administrative functions.

5. Courier and Mail Management:

   Handle all incoming and outgoing couriers and mail, maintain logs, and monitor courier bills for timely processing.

6. Housekeeping and Pantry Oversight:

   Ensure office cleanliness and hygiene through regular supervision of housekeeping and pantry operations, including supply management.

7. Travel and Logistics Coordination:

   Arrange air, rail, and cab bookings, maintain travel records, and manage corporate memberships for hotels and airlines.

8. Access and Security Monitoring:

   Coordinate with security personnel to manage the access control system and maintain necessary logs and registers.

9. Data Entry and Reporting:

   Perform routine data entry and assist in generating basic reports for administrative purposes.

10. Event Coordination Support:

    Assist in organizing in-house events, meetings, and training sessions by managing logistics, refreshments, setup, and post-event follow-ups.

Key Skills & Qualifications:

• Strong verbal and written communication skills for effective interaction with visitors, callers, and internal teams.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• High level of discretion, integrity, and a consistently professional demeanor.
• Excellent organizational skills with the ability to multitask and prioritize effectively.
• Candidates residing close to Chhatarpur area will be preferred.