Executive Assistant

Executive Assistant to the Department of Student Welfare Head — Chandigarh University

Overview:
The Executive Assistant to the Head of the Department of Student Welfare (DSW) at Chandigarh University plays a pivotal role in supporting student services, acting as a liaison between students, staff, and administration. The position demands strong organisational, communication, and management skills while working in a highly dynamic university environment.

Key Responsibilities

• Administrative Support:
• Manage the calendar, appointments, and schedule for the DSW Head.
• Prepare meeting agendas, minutes, and coordinate follow-ups.
• Draft correspondence, internal communications, and official documents.
• Student Liaison:
• Act as the first point of contact for student inquiries and issues, either resolving or routing them to the appropriate resources.
• Facilitate coordination between students and administrative offices or support services.
• Help organize student welfare events, counselling sessions, and workshops.
• Record Keeping and Reporting:
• Maintain confidential student records and departmental files.
• Compile reports, statistics, and data relevant to student welfare initiatives.
• Project & Event Coordination:
• Assist in planning, execution, and follow-up for student welfare programs and extracurricular events.
• Support logistics and manage communication with stakeholders.
• Collaboration & Teamwork:
• Work closely with diverse teams across the university, including faculty, administration, and student societies.
• Participate in cross-functional committees and task forces as assigned.
• Required Skills & Competencies
• Strong organizational & time management abilities for handling complex schedules and multiple priorities.
• Excellent verbal and written communication in English (Hindi and Punjabi helpful).
• Interpersonal skills to collaborate with students and university staff at all levels
• Proficiency in MS Office (Word, Excel, PowerPoint) and office management tools.
• Problem-solving approach to resolve student and administrative challenges.
• Discretion in handling sensitive student information and situations.

Good to Have

• Prior experience in higher education or student support roles.
• Familiarity with counselling processes, event management, or educational administration.
• Abilit to work efficiently under pressure, especially during high-admission or placement seasons.

Work Environment

• Positive, team-oriented culture focused on student development and welfare.
• Opportunities for professional growth, training, and career advancement.
• High engagement with students, occasionally requiring extended hours during peak periods.

Job Type: Full-time

Pay: ₹20,000.00 - ₹35,000.00 per month

Benefits:

• Food provided
• Health insurance

Schedule:

• Day shift

Work Location: In person