Job Summary:
The E-Procurement Specialist & Tender Executive is responsible for managing procurement processes through electronic platforms and handling tender submissions from initiation to final documentation. The role ensures that procurement activities and tenders are managed efficiently, accurately, and in compliance with legal and organizational requirements.
Key Responsibilities:E-Procurement Duties:
- Manage procurement activities .
- Monitor supplier performance and maintain approved supplier databases.
- Ensure compliance with procurement policies and digital procurement workflows.
- Analyze procurement data and generate reports for management decision-making.
- Support contract management and maintain electronic records of procurement activities.
Tender Management Duties:
- Identify and monitor relevant tenders from government portals, public institutions, and private organizations.
- Prepare and compile tender documentation in compliance with RFP/RFQ guidelines and deadlines.
- Coordinate cross-functional input (legal, finance, technical) for tender submissions.
- Ensure all submissions are accurate, complete, and submitted on time.
- Maintain a database of past tenders, results, and feedback for future reference.
- Follow up on submitted tenders and manage post-submission communications.
- * identifying and evaluating tender opportunities, preparing and submitting bids, ensuring compliance with tender requirements, and managing the entire tender process from start to finish.
- Online Platforms: Utilizes online portals and software to manage procurement activities.
- Digital Processes: Automates tasks like creating purchase orders, managing contracts, and tracking payments.
- Improved Efficiency: Streamlines the procurement process, reducing time and costs.
- Enhanced Transparency: Provides better visibility and control over procurement activities.
- Online Bid Solicitation: submitting tender notices and requests for proposals (RFPs) online.
- GEm Tendering
- Improved Transparency: Provides a transparent and auditable process for tendering.
- Manage team
- Tender Identification and Analysis:Identifying relevant tender opportunities from various sources, including online portals and client websites, and analyzing tender documents to understand requirements.
- Documentation and Preparation:Preparing and compiling all necessary documents for bid submission, including technical, commercial, and legal documents, ensuring compliance with tender guidelines.
- Coordination with Internal Teams:Coordinating with various departments, such as finance, legal, and operations, to gather required information for tender submissions.
- E-Procurement Platform Management:Managing and submitting tender documents through e-procurement platforms like the GEM portal and other similar platforms.
- Compliance and Due Diligence:Ensuring all tender submissions are compliant with client specifications, deadlines, and legal requirements, including tracking deadlines and following up on submitted bids.
- Stakeholder Management:Maintaining relationships with clients, suppliers, and other stakeholders, including managing correspondence and providing post-tender clarifications.
- Market Research:Conducting market research to stay updated on industry trends, competitor activities, and pricing strategies.
- Post-Tender Documentation:Handling all aspects of post-tender documentation, including bid clarifications, contract documentation, and communication with stakeholders.
- Record Keeping:Maintaining and updating records of all tenders, proposals, and bidding outcomes.
Qualifications:
- Education: Bachelor's degree in Procurement, Business Administration, Supply Chain Management, or related field.
- Experience: 2–5 years in procurement, tender management, or related roles.
- Skills:
- Strong knowledge of e-procurement tools and platforms.
- Experience with public and private sector tendering processes.
- Excellent written and verbal communication skills.
- High attention to detail, organization, and accuracy.
- Proficient in Microsoft Office Suite (especially Excel and Word).
- Ability to manage multiple deadlines and priorities.
Preferred Qualities:
- Knowledge of procurement regulations (e.g., public procurement acts or international standards).
- Experience with compliance and audit processes.
- Familiarity with contract negotiation and vendor management.
- Strong analytical and problem-solving skills.
Working Conditions:
- Office-based with potential for remote work depending on organizational policy.
- May require occasional travel for vendor meetings or tender briefings.
- Must be available to work extended hours during major tender submissions.
Job Types: Full-time, Permanent
Pay: ₹10,730.23 - ₹40,000.00 per month
Benefits:
- Health insurance
- Provident Fund
Schedule:
Work Location: In person
