Document Controller

Roles And Responsibilities

• Manages the incoming and outgoing documents (internal and external)
• Checks compliance and quality of documents ahead of submission.
• Implement and maintain coordinated and consistent document depository for the Project Team.
• Provides unique identifiers for all project documentation.
• Records the incoming and outgoing distribution of documentation.
• Liaises with Consultant / Contractor / Subcontractor DC Team for any document control issues.
• Regularly updates the Document Distribution Matrix.
• Expedite document creation, review, signature approval, and release of internally produced documents.
• Assist users in capturing and locating electronic information.
• Ensure that all governance documents are updated, and a proper audit trail is maintained.
• Control over documentation modification, distribution, issuance (as per procedure) during its whole lifecycle.
• Responsible for the storage of the active and archived documents.
• Responsible for identifying, collecting, indexing, filing, maintaining and disposal of quality records.
  

Qualifications

• Recognised Document Control qualifications or relevant experience.
• 3 years’ experience in related role required.
  

Core Competencies

• Strong analytical and critical thinking skills.
• Excellent organisational skills and diligence.
• Excellent verbal and written communication skills.
• Excellent time management skills with a proven ability to meet deadlines.
• Knowledgeable in Document Control Procedures.
• Ability to multitask and prioritise workload efficiently.
• Experience with tools such as SharePoint, Aconex, ProjectWise preferred.
  

Mott MacDonald

brilliant

Flexible working

Our Benefits Package Is Designed To Enhance Your Experience

• Agile working
• Critical illness and compassionate leave
• Paternity Leave
• Group term life insurance, and Group medical insurance coverage
• Career mobility options
• Short and Long-term global employment opportunities
• Global collaboration and knowledge sharing
  

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