Business & Operations Coordinator

Position: Business & Operations Coordinator – Kody Media

Location: Ahmedabad (with travel to Mumbai and other cities as required)

Office Hours: 10 AM – 7 PM IST (Monday to Friday)

Role Summary:

Kody Media, a fast-growing vertical under Kody Technolab Limited, is looking for a proactive and detail-driven Business Operations Coordinator to support daily operations and executive reporting. This individual will play a crucial role in gathering performance insights from stakeholders, presenting progress updates to investors, handling reimbursements, and ensuring operational alignment across teams. The role demands high organizational skills, discretion, and the ability to travel when needed.

Key Responsibilities:

• Daily Reporting and Coordination
• Collect daily work updates and meeting summaries from all stakeholders across Kody Media.
• Track task progress, timelines, and deliverables to ensure follow-through.
• Maintain structured documentation for reference and reporting.
• Investor Reporting
• Prepare comprehensive daily/weekly reports and presentations based on data collected from internal teams.
• Communicate key outcomes, metrics, and milestones in an investor-ready format.
• Ensure all information presented is accurate, timely, and aligned with business objectives.
• Expense & Reimbursement Management
• Track all reimbursements and out-of-pocket expenses submitted by Kody Media stakeholders.
• Coordinate with the finance team to ensure timely processing and transparency.
• Maintain digital records and generate summary reports as needed.
• Travel Coordination & On-Ground Support
• Accompany or coordinate travel arrangements for leadership team visits to Mumbai and other operational hubs.
• Support meetings, shoots, and key initiatives by taking live notes and assisting in execution on-site.
• Executive Support
• Serve as the communication bridge between Sanjay Sir and Kody Media stakeholders.
• Coordinate meetings, follow-ups, and special assignments from the Director's office.
• Handle confidential information with a high level of integrity.
• Project Management:
• Support cross-functional initiatives and ensure follow-through on key priorities.
• Monitor and track ongoing projects, prepare updates, and escalate delays or blockers.
• Coordinate with department heads to gather inputs, reports, and business insights.

Qualifications and Experience:
Education

Bachelor's degree in any discipline (mandatory)

• MBA or Postgraduate degree in Business Finance /Media/Operations (preferred)

Experience:

• 4–6 years of experience in executive support, business coordination, or operations roles
• Previous experience in media, tech, or investor-facing roles is a plus

Skills and Attributes:

• Excellent communication (written and verbal)
• Proficient in MS Office, Google Suite, and reporting tools
• Strong organizational and multitasking skills
• Attention to detail with an analytical mindset
• Confidence to engage with leadership and external stakeholders
• Willingness to travel at short notice

Key Competencies:

• Accountability: Owns tasks from initiation to completion
• Communication: Clear, structured, and aligned with leadership expectations
• Discretion: Maintains strict confidentiality with sensitive data
• Initiative: Takes ownership and acts without constant direction
• Adaptability: Operates well in a fast-paced and dynamic media environment

Job Type: Full-time

Schedule:

• Day shift

Work Location: In person

Application Deadline: 04/07/2025