Back Office Assistant

Job Title: Back Office Assistant (Video Editing Studio)

Job Summary

We are seeking a reliable and detail-oriented Back Office Assistant to support our video editing team with administrative, clerical, and coordination tasks. The ideal candidate will help ensure smooth day-to-day operations, maintain records, coordinate schedules, and handle communication, enabling the creative team to focus on their editing work.

Key Responsibilities

• Manage and organize project files, folders, and data entry tasks.
• Maintain client records, contracts, and invoices.
• Assist with tracking and updating project progress reports.
• Coordinate schedules for editors, freelancers, and studio bookings.
• Handle incoming calls, emails, and general client communication professionally.
• Support logistics for video deliveries, uploads, and backups.
• Order and manage office supplies and studio consumables.
• Prepare basic reports and presentations for internal meetings.
• Assist the editing team with file transfers and archiving of projects.
• Follow up with clients for payments or approvals as directed.
• Maintain a clean and organized office and equipment tracking records.

Key Skills & Qualifications

• Bachelor’s degree or relevant diploma preferred
• 1+ year of experience in an administrative or back-office role (media industry preferred but not mandatory)
• Proficiency in MS Office (Word, Excel, PowerPoint) and basic familiarity with file-sharing platforms (e.g., Google Drive, WeTransfer)
• Good organizational and time management skills
• Strong written and verbal communication skills
• Ability to handle multiple tasks and work in a deadline-driven environment
• A basic understanding of video file types and media terminology is an advantage

Reporting To

• Studio Manager / Operations Manager

Work Environment

• Full-time/ Part-time, office-based (with occasional flexibility depending on studio requirements)
• Collaborative creative team environment

Job Types: Full-time, Part-time, Permanent

Pay: ₹8,086.00 - ₹15,000.00 per month

Schedule:

• Day shift
• Morning shift

Supplemental Pay:

• Overtime pay
• Performance bonus

Language:

• English, Hindi, Marathi (Preferred)

Work Location: In person