Admin Executive

Job Description

We are seeking a detail-oriented and experienced Travel & Administration Executive to manage and oversee all aspects of corporate travel and administrative operations. The ideal candidate will have deep expertise in national and international travel planning, group bookings, and travel-related coordination, with strong proficiency in Microsoft Office and administrative functions. Key Responsibilities: Travel Management: Handle end-to-end travel arrangements including flights, hotels, visas, travel insurance, forex, and medical requirements. Manage domestic and international bookings, understanding of airport codes, city connections, time zones, and travel durations. Proficient in using travel websites and portals for effective price comparisons and itinerary planning. Plan and coordinate group bookings and large-scale travel logistics for corporate events or delegations. Reporting & Documentation: Prepare and maintain MIS reports, travel dashboards, and other documentation using Microsoft Excel, Word, and PowerPoint. Create travel reports, graphical charts, and summaries for internal review and presentations. Finance Coordination: Oversee invoice submission process to the Accounts/Finance team and ensure timely follow-up for payouts. Maintain accurate records of travel expenses and reconciliation of travel advances and payments. Administrative Support: Support general administrative activities such as vendor coordination, facility support, and documentation. Ensure seamless coordination between the travel desk, HR, and Finance teams. Requirements: 3+ years of experience in corporate travel management and administration for a team size of 300+ employees, especially for organizations with 60% of staff frequently traveling. Bachelor's degree in Travel, Hospitality, Business Administration, or a related field. Strong working knowledge of international and domestic travel regulations and logistics. Proficient in Microsoft Office Suite: Excel (Advanced), PowerPoint, Word. Exceptional organizational and communication skills. Ability to handle multiple priorities and work under pressure. Detail-oriented and efficient in time management.